Accounts Payable Associate

Accounts Payable Associate

Department: Finance / Accounting   |  Location: Manhattan

About ALAC

ALAC International Inc. is a privately held importer and distributor of petrochemical derivatives and raw materials for multiple industries across North America and Europe. The company operates in a fast-paced, entrepreneurial environment where accuracy, responsiveness, collaboration, and accountability are highly valued by all stakeholders.

About the Role

ALAC is seeking a detail-oriented and highly organized Accounts Payable Associate to support its day-to-day AP operations. This role is responsible for managing the AP inbox, reviewing and processing vendor invoices, preparing payment batches, maintaining accurate records, and working closely with operations and other departments.

The ideal candidate is analytical, dependable, and comfortable working in a deadline-driven environment. They are preferably also naturally curious and proactive; looking for better ways to accomplish their work and comfortable using technology, including AI tools, to improve efficiency, accuracy, and productivity.

Key Responsibilities

• Manage and monitor the Accounts Payable inbox and ensure invoices are processed accurately and promptly
• Review, code, verify, and process vendor and supplier invoices in accordance with company procedures
• Prepare payment batches for upper management review and approval
• Respond professionally and promptly to vendor inquiries regarding invoices, payments, and account status
• Assist with data analysis, month-end closing, and other accounting-related projects as needed
• Reconcile vendor statements and investigate outstanding, duplicate, or unmatched items
• Identify invoice discrepancies and coordinate with operations and other relevant departments to resolve issues in a timely manner
• Identify opportunities to strengthen AP processes, internal controls, and workflow efficiency
• Utilize technology and AI tools, where appropriate, to streamline routine processes, improve accuracy, and increase productivity

Key qualities

• Strong attention to detail and a commitment to accuracy
• Excellent analytical and problem-solving skills
• Ability to communicate clearly and professionally with vendors and internal teams
• Strong organizational and time-management skills, with the ability to prioritize multiple deadlines
• Ability to work effectively in a fast-paced environment and remain dependable under pressure
• Curiosity, initiative, and a willingness to improve existing processes
• A strong sense of ownership, accountability, and follow-through
• Advanced Excel skills and proficiency with Microsoft Office
• Comfort learning and utilizing new technology, including AI-based productivity tools

Qualifications

• Bachelor's degree, or currently pursuing a degree, in Accounting, Finance, Business Analytics, or a related quantitative field
• Preferred minimum 3.5 GPA for recent graduates, or 1-2 years of relevant Accounts Payable, accounting, or finance experience
• Strong numerical aptitude and sound judgment when reviewing financial information
• Previous experience with accounting or ERP systems is preferred but not required

How to Apply

Please submit your resume along with a brief note describing your interest in the position to ALACAR@alacinternational.com

Applications will be reviewed on a rolling basis until the position is filled.