Legal Administrative Assistant

Legal Administrative Assistant – Real Estate & Transactional Law

Central New Jersey | Full-Time | On-Site
Monday–Friday | 8:30 AM–5:30 PM

Our growing real estate and corporate law firm is seeking a driven, highly organized, and detail-oriented individual to join our transactional team as a Legal Administrative Assistant.

This is an exceptional opportunity for a recent college graduate or early-career professional with an interest in real estate who wants to build a meaningful career in the legal industry. The position offers direct mentorship from a Partner of the firm, hands-on exposure to sophisticated real estate transactions, and a clear path for professional advancement.

Unlike a traditional administrative position, this role is designed to provide exposure to the entire lifecycle of a real estate transaction. You will work directly with a Partner, attorneys, and experienced transactional paralegals while learning the legal, title, lending, and closing components of real estate transactions.

For a high-performing candidate, there is significant opportunity for advancement, including the ability to grow into a Transactional Paralegal position and take on increasingly sophisticated responsibilities within the firm's real estate practice.

Key Responsibilities

Work directly with and provide support to a Partner of the firm and the transactional legal team

Assist with real estate transactions from initial intake through closing and post-closing

Draft correspondence and other legal and administrative documents

Prepare and review intake information for accuracy and completeness

Assist with the preparation and organization of loan and closing documents

Draft and send professional client communications

Organize, PDF, and upload loan packages and legal documents for review

Open, organize, and maintain transactional files

Review executed closing packages for accuracy and completeness

Enter and maintain transaction data in Excel and Quickbase

Confirm and track wire instructions and closing requirements

Monitor post-closing matters and follow up on outstanding items

Track deadlines and assist attorneys and paralegals with keeping transactions moving efficiently

Communicate professionally with clients, title companies, lenders, attorneys, and other transaction participants

Provide additional administrative and transactional support as needed

Qualifications

Bachelor's Degree required

Strong interest in real estate, transactional law, business, or the legal industry

Excellent written and verbal communication skills

Exceptional attention to detail

Strong organizational and time-management abilities

Ability to multitask and prioritize in a fast-paced, deadline-driven environment

Proficiency in Microsoft Office and Adobe Acrobat

Professional, polished, and comfortable communicating with clients

Proactive and eager to learn

Strong work ethic and desire to build a long-term professional career

Prior law firm experience is not required. We are looking for someone with the intelligence, work ethic, attention to detail, and initiative to learn the business and grow with our firm.

Why Join Us?

Direct mentorship from a Partner of the firm

Learn the real estate transaction process directly from experienced attorneys and paralegals

Hands-on exposure to real estate finance, private lending, title, corporate matters, and transactional law

Fast-track opportunity to advance into a Transactional Paralegal role

Excellent opportunity for candidates considering a long-term career in real estate or law

Increasing responsibility and advancement opportunities based on performance

Exposure to sophisticated, high-volume real estate transactions nationwide

Collaborative and high-performing team environment

Competitive compensation and comprehensive benefits, including medical, retirement plan, profit sharing, and paid time off

This is not a remote position. We are looking for an ambitious individual who wants more than an administrative job—we are looking for someone who wants to learn the real estate business, develop valuable transactional skills, and build a career within our firm.