Administrative Services Assistant

Position:  Administrative Services Assistant (Ref: 18659)

Location:  Nashville, TN USA, 37243

Salary:  $21.00/hr.

Duration:  9 Months 27 Days - Contract

Openings:  1

Deadline:  09/11/2026

Description:

***Hybrid

We are seeking a detail-oriented Administrative Services Assistant to provide operational and administrative support to our client's Healthcare Credentialing Team. In this role, you will assist with medical and dental provider credentialing and recredentialing workflows, maintain tracking systems, coordinate documentation collection, and ensure files remain compliant and up to date.

This is a hybrid position based out of Nashville, TN. Candidates must be current Tennessee residents prior to starting.

Key Responsibilities

• Assist with preparing, reviewing, organizing, and submitting medical and dental credentialing and recredentialing application packets.
• Monitor and track submission pipelines, regulatory deadlines, expiration dates, application statuses, and follow-up activities.
• Maintain accurate provider, facility, and credential records across internal databases and spreadsheets.
• Coordinate with internal staff and external healthcare stakeholders to collect required primary source verification, licenses, certifications, and supporting documentation.
• Maintain organized credentialing files, confirmation records, correspondence logs, and confidential provider files.
• Support routine credentialing communications, payor roster updates, and provider network status notifications.
• Generate administrative reports, update tracking spreadsheets, draft correspondence, and assist with special credentialing-related projects as needed.

Candidate Requirements & Qualifications

• Residency: Must currently reside in the state of Tennessee (relocation must be fully completed and residency established prior to start).
• Background Check: Ability to successfully pass a comprehensive 7-year multi-jurisdictional background check (including statewide/county criminal, federal criminal, sex offender registry, and global watch lists).
• Strong organizational skills with sharp attention to detail regarding expiration dates, regulatory forms, and administrative tracking.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and database entry.
• Excellent written and verbal communication skills for stakeholder outreach.

Working Conditions:

• Location: Nashville, TN (Hybrid – Must currently reside in Tennessee)
• Contract Duration: September 2026 – June 2027 (Approx. 9 months, with potential extension)
• Schedule: Monday – Friday, 8:00 AM – 4:30 PM CST (37.5 hours/week)

Required / Desired Skills

• Administrative Support / Office Operations Required - 2 Years
• Medical or Dental Credentialing / Recredentialing Support Required - 1 Years
• Spreadsheets & Data Entry (MS Excel, Google Sheets) Required - 2 Years
• Document Tracking, Expirable, & Compliance Auditing Required - 1 Years
• Healthcare or Public Health Operations / Terminology Required - 1 Years
• Electronic Credentialing / Database Management Systems Required - 1 Years
• Written & Verbal Stakeholder Communication Required - 2 Years