Administration & Finance Associate

Administration & Finance Associate

About Field & Fork Network  

Field & Fork Network is a fast-growing New York State food and farming nonprofit that connects communities to innovative solutions that foster a sustainable food system.  

We strive to live and advance Field & Fork Network’s Core Values of being: 

Fair-Minded – We honor unique identities and perspectives with dignity. 

Forward thinking – We turn ideas into long-lasting solutions. 

Collaborative – We incorporate diverse voices and ideas. 

We are deeply committed to fostering a work environment where people feel supported, listened to, and can do their personal best. 

Position Description: 

The Administration & Finance Associate is a key partner to the CEO and senior leadership team, keeping things moving, priorities aligned, and the day-to-day running smoothly. This dynamic role combines executive, operational, and strategic support across communications, finance, and development within a fast-paced nonprofit environment.  

The ideal candidate will have a keen eye for detail, be extremely organized, and display initiative. They will come to the position with experience, or a demonstrated ability, to create and implement systems to build efficiencies and review processes with an eye toward improvement and development. This position requires strong interpersonal skills, a creative problem solving approach, and an ability to communicate effectively and work with collaboration and transparency. 

Key Responsibilities: 

Executive Support 

• Provide direct administrative support to senior leadership, including calendar management, meeting coordination, and correspondence drafting. 
• Assist with strategic initiatives, grants management, and relationship cultivation for the CEO and leadership team. 
• Coordinate logistics for internal and external events, including scheduling, RSVPs, catering, and audiovisual needs. 
• Support organizational goals by assisting with special projects as assigned. 

Finance  

• Support the CEO and Senior Finance Manager with accurate and timely financial administration, including expense tracking, and vendor management. 
• Maintain accurate financial records and perform data entry in QuickBooks Online. 
• Organize and maintain documentation to support monthly bank reconciliations. 
• Support accounts payable processes, including expense tracking, invoice processing, and vendor management. 
• Support accounts receivable processes, including timely bank deposits and recording individual donations. 
• Assist with the preparation and distribution of annual 1099s. 
• Process invoices and maintain accurate financial records and documentation. 
• Support vendor onboarding and maintain accurate vendor records. 
• Assist with financial reports, spreadsheets, data entry, and other financial recordkeeping. 

Operations Support  

• Oversee day-to-day office operations, including facilities, office supply procurement, travel arrangements, and workplace safety. 
• Coordinate mailings and donor fulfillment. 
• Support internal and external communications, including confidential correspondence, event logistics, and organizational policies and procedures. 
• Maintain vendor portals and organizational accounts, including secure access and account documentation. 
• Coordinate team-building and professional development activities that support a positive workplace culture. 

Board Relations  

• Serve as the primary administrative point of contact for Board Relations, supporting the CEO and Board leadership for effective, mission-aligned governance including the onboarding and offboarding of Board members 
• Coordinate Board of Directors and committee meeting cycles, including annual calendars, timelines, agendas, materials, logistics, and follow-up. 
• Maintain accurate and confidential governance records, including minutes, resolutions, policies, and the board handbook, ensuring timely distribution. 

Qualifications: 

• Bachelor’s degree in business administration, nonprofit management, or a related field preferred. 
• 3-5 years of experience in an executive assistant or similar administrative role, preferably in a nonprofit or mission-driven organization. 
• Working knowledge of nonprofit financial management and organizational operations. 
• Excellent written and verbal communication skills, with strong attention to detail. 
• Proficiency in Google Workspace, Slack, Givebutter, QuickBooks Online, and Adobe Acrobat. 
• Demonstrated ability to handle confidential information with sound judgment, discretion, and professionalism. 

What We Offer: 

• The expected salary range for this position is 60,500-62,000. 
• Field & Fork Network operates under a hybrid work model. This position is expected to work in the office Monday through Thursday, with the flexibility to work remotely on Fridays. 
• Your salary is supplemented with a competitive benefits package including health benefits, paid time off, and 401(k) employer match. 
• Compensation commensurate with experience. 

 How To Apply: 

If you are passionate about making a difference and have the skills to drive organizational excellence in a nonprofit setting, we invite you to apply and join us in advancing our mission. As an equal opportunity employer, Field & Fork Network considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.  

To apply, please send a cover letter and resume to hiring@fieldandforknetwork.com. 

Please include Administration & Finance Associate in the subject line. Do not use the LinkedIn Easy Apply feature.