U260076 - Staff Assistant - Department of Microbiology and Immunology
In House Title & Department:
U260076 - Staff Assistant - Department of Microbiology and Immunology
Posting Number
U260076
Position Summary:
The Department of Microbiology and Immunology in the Jacobs School of Medicine and Biomedical Sciences, University at Buffalo, is seeking a Staff Assistant to provide administrative support to our Chair, Senior Staff Assistant, and faculty.
Responsibilities include, but are not limited to:
- Managing Departmental Seminar Series including updating the calendar, creating seminar notices, arranging airfare and hotel accommodations, submitting catering orders, processing non-employee reimbursements, and submitting honorarium paperwork
- Submitting new and renewal visa paperwork for Department personnel
- Maintaining detailed account reconciliations for startup funds including order approvals and Procurement Card purchases
- Preparing blanket orders and ordering office supplies
- Assisting with annual student awards
- Maintaining Department records including the website, directory, listservs, and HR files
- Managing the Department’s asset inventory
- Coordinating the JSMBS space survey
- Collecting course evaluations and yearly teaching reports
- Scheduling and collecting annual reviews
- Package and university mail pickups
- Submitting room reservations, building access requests, and various facilities forms
Learn more:
- Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
- Being a part of the University at Buffalo community.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications:
- Bachelor’s degree OR Associate Degree with 3 years of related experience
- Excellent oral, written, and interpersonal skills
- Proficiency with Microsoft Office 365 products
- Ability to work both independently and collaboratively
- Capable of effectively managing competing priorities
- Strong organizational and problem-solving skills
Preferred Qualifications:
- Experience with administrative support at an academic institution
- Knowledge of UB Administrative policies and management systems (e.g., SIRI, ePTF, ShopBlue, Concur)
Physical Qualifications:
FTE: 1.0
University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.
Salary Range:
$51,261 - $56,261
Posting Period:
Open Until Filled
Posting Link:
https://www.ubjobs.buffalo.edu/postings/64107
Contact:
Caroline Golach
716-829-2993