EBT Calendar Clerk

EBT Calendar Clerk 

Position Overview

We are seeking a highly organized EBT Calendar Clerk to join our team. The ideal candidate will oversee the firm’s EBT calendaring system and coordinate scheduling for attorneys and clients for Examinations Before Trial (EBTs).  You will need attention to detail and an ability to meet deadlines. You should be a self-motivator. This role requires strong attention to detail, excellent communication skills, and the ability to work independently within a high-volume legal environment. 

Key Responsibilities

• Manage all aspects of EBT scheduling:  prepare EBT notices and letters to witnesses/clients; scheduled EBT preparation meetings with clients, confirm availability of court reporters, attorneys, and deponents; prepare depositions transcript notices and letters, enter all related calendar events.
• Accurately enter and maintain calendar entries for EBTs in the firm’s case management system.
• Communicate with attorneys, paralegals, clients, and opposing counsel regarding scheduling, scheduling changes, adjournments, or cancellations.
• Review calendars regularly to identify conflicts or potential oversights and escalate issues when necessary.
• Generate calendar reports.
• Support calendaring, docketing and filing tasks as needed,
• Maintain organized and accurate records of all calendaring activity and related documents.

Qualifications

• Minimum 1 year of experience working as a calendar clerk, docketing clerk, EBT coordinator, or similar legal scheduling role — preferably in a law firm or litigation environment.
• Familiarity with legal calendaring and case management systems (e.g., PC-/MAC based systems, docketing software).
• Excellent organizational skills and ability to manage competing priorities in a fast-paced setting.
• Outstanding verbal and written communication skills.
• Strong attention to detail and commitment to accuracy.
• Professional demeanor and ability to interact with attorneys and external parties.

Preferred / Optional:

• Bilingual.

Why Would Someone Want to Work at Our Law Firm?

Our firm has a collegial working environment where shared responsibilities between all members of our staff is the rule rather than the exception. Simply stated, we hold the opinions of our entire staff in high regard. We encourage our employees to be organized, to show initiative and to be resourceful. We are a close-knit group of professionals who enjoy working together and foster an environment for the advancement of all.

This position is FULL TIME, IN OFFICE.

Salary range: $50,000 to $65,000/year based on experience.