Document Management Student

Document Management – OnBase Scanning Student Employee 

This student employee position will support document digitization efforts by working onsite in the ASB building to scan hard-copy documents from filing cabinets and index them into the appropriate system. The role requires attention to detail, the ability to learn document types and indexing requirements, and a commitment to maintaining confidentiality when handling potentially sensitive materials. 

Responsibilities 

Retrieve hard-copy documents from filing cabinets in the ASB building and prepare them for scanning. 

Scan documents using designated scanning equipment and follow established procedures for image quality and completeness. 

Review documentation to identify document types and apply the correct document indexes. 

Organize scanned materials and ensure documents are accurately indexed for retrieval and recordkeeping. 

Follow training guidance and ask questions when document types, indexing requirements, or procedures are unclear. 

Handle all documents and related materials responsibly and in accordance with confidentiality expectations. 

Qualifications 

Ability to work onsite in the ASB building as scheduled. 

Strong attention to detail and accuracy when reviewing, scanning, and indexing documents. 

Ability to learn different document types and apply appropriate indexing standards. 

Light technical knowledge and comfort using scanning equipment, computers, and basic software tools. 

Dependability, professionalism, and the ability to follow established procedures. 

Ability to understand, sign, and comply with a confidentiality agreement due to the potential sensitive nature of document content and materials. 

Training and Work Environment 

Training will be provided on scanning procedures, document handling expectations, document type identification, indexing requirements, and confidentiality obligations. Work will be performed onsite in the ASB building and may involve reviewing physical files, operating scanning equipment, and entering or validating index information.