Accounting Specialist

JOB DESCRIPTION

ACCOUNTING SPECIALIST

Title: Accounting Specialist

Direct Supervisor: Controller

Status: Hourly

Category: Non-Exempt

Time Requirements: Full Time
 

Essential Duties and Responsibilities

To perform this job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Ensure accuracy of posting money by balancing deposit totals.
• Review sales orders daily, checking for accuracy & confirming orders in the software system.
• Accounts Payable – enter invoices, pay vendors, and perform 3-way match of Purchase Order, Bill of Lading, and Invoice.
• Post all payments (private & insurance) and adjustments to the specified customer account in accordance with current policy and procedure.
• Process bank and credit card deposits on a daily/weekly basis.
• Complete weekly bank deposit.
• Monitor and process assigned faxed credit card payments.
• Process daily incoming mail.
• Process daily Stripe payout and post accordingly.
• Prepare, generate, and distribute reports to appropriate personnel.
• Assist with other accounting functions as needed.
• Navigate and use various databases and applications.
• Assist in Accounts Receivable as needed.
• Follow policies and procedures to accomplish all responsibilities and maintain confidentiality of customer and business information.
• Exhibit a positive attitude and commitment to the success of the team. Promote 1 Natural Way in a positive and professional manner.
• Assist with I.O.P. (Improving Organizational Performance) studies as directed and complete them in a timely and accurate manner.
• Attend in-services and/or training as appropriate to perform job function.
• Adhere to policy and procedure manuals.
• Perform other duties as deemed appropriate by management.
   

Qualifications

Skills, Abilities, and Knowledge:

• Associate's Degree in Business Administration or related field, or equivalent work experience.
• Highly organized with meticulous attention to detail.
• Self-motivated with strong analytical and problem-solving skills.
• Ability to prioritize and multi-task in a fast-paced work environment to meet deadlines.
• Computer literacy and proficiency with accounting software.
• Any experience with Brightree, NetSuite, DME/EOB software, or other related systems is a plus.
• Ability to perform calmly under high-stress situations.
• Possesses effective and positive communication skills — both verbal and written.
• Exhibits professionalism.
• Ability to work well with others.
• Ability to respond quickly to changing business needs.
• Dependable, with the ability to demonstrate continuous employment/work history.
• Ability to successfully pass a drug screen/background test.
   

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and use hands to handle or feel. The person in this position frequently communicates (talking and listening) with customers and co-workers. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk, and stoop or kneel. The employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.