People & Culture Administrative Assistant
People & Culture Administrative Assistant
Pay rate: 20-26$/hour, 20 hours per week, initial term of 6 months with possibility to be extended
We are seeking a proactive administrative assistant to support our People & Culture Team.
Primary Responsibilities:
- Provide administrative support to the People & Culture Team
- Monitor shared mailbox and address requests
- Prepare and process invoices in a timely manner
- Coordinate vendor management tasks, complete vendor reviews, due diligences, etc.
- Service Now Project, input all P&C Service agreements in the tool
- Assist with job postings and resume collection
- Coordinate pre-employment screenings
- Support with Immigration processes, documents collection
- Download and file I-9 documents
- Coordinate recurring reports (business trips internal report, headcount)
- Digitalization Project, created digital folders for all employee still having paper folders
- Reports reconciliation (bi monthly reconciliation of mandatory learning reports)
- Prepare Census information for Broker for Open Enrollment RIF’s
- Review and update of employee records
- Assist with event planning and organization
Experience:
- Proficient with Microsoft Office, Power Automate, AI
- Excellent communication skills
- Team player, proactive and detail oriented
Education: BA/BS degree, current students ok
Languages: English. Italian or German is a plus.
Systems: MS Office, SAP, ADP, Concur