Project Planning Coordinator

Alair Homes Decatur is locally owned and operated, and specializes in offering value, integrity, and impressive craftsmanship through their Client Control custom home building and renovation services. The franchise is well-equipped to provide exceptional training for its new Project Managers, to ensure success and satisfaction.

About the Project Planning Coordinator at Alair Homes Decatur

We’re looking for a full time, dynamic Project Planning Coordinator to join our growing team. You’ll work directly with the Director of Project Planning to assist in fully developing amazing renovations and custom homes following our award-winning process-driven system. You will work directly with the Alair team, trusted trades as well as vendors, designers and architects.

Job Description

• Client satisfaction: create a “raving fan” with each and every project.
• Project Planning 
  • Set up new clients in Alair software once planning agreement is signed
  • Prepare and manage client portal; billing, scheduling, selections for client approval
  • Collaborate with Alair team, architects, designers, trades and vendors in development of detailed construction plan
  • Assist in preparing project budgets to direct project development and provide feedback and allowances to market partners
  • Generate selections and scopes of work as part of overall documentation of project details
  • Aid in developing permit applications and manage online permit portals
  • Review design specifications and check for any missing items or errors
  • Research material scope details, research solutions when necessary
  • Collect spec sheets on all applicable materials, examples include appliances, fireplaces, mechanical equipment, etc.
  • Obtain quotes from vendors – often includes square foot and linear foot calculations for specified materials
  • Create and maintain documentation for onsite materials 
  • Place orders and manage shipping and delivery logistics for finish materials. This can be done in partnership with other Alair team members.
  • Weekly meetings with Partner and Construction PMs to review progress of projects in construction phase
• Construction Phase:
  • Site visits in framing to mark details like blocking, electrical, plumbing, cabinetry, built ins, etc.
  • Review and clarify scopes of work and plans with trades as necessary.
  • Assist in providing finish samples as necessary – paint samples, trim samples, etc.
  • Attend necessary walk throughs with trades 
  • Attend necessary walk throughs with team (pm, architect, designer, homeowner)

• General Requirements:
  • Work collaboratively with team members including company staff, clients and trade partners, architects, designers, engineers, and vendors/suppliers.
  • Be open to continuous learning and self-improvement. Be teachable.
  • Strong written and verbal communication skills; clarity and respect.
  • Become familiar with current building codes.
  • Stay up to date on new building technologies, techniques, and materials.
  • Maintain a valid Driver’s License, Safe driving record.
  • Responsible for knowing and executing the company’s policies and procedures.
  • Work with all Alair software as well as Sharepoint, Teams, OneDrive, etc. Proficiency with Microsoft word, excel and outlook.