Event Operations & Logistics Student Assistant

Department Description

The Strategic Engagement & Events (SEE) Office oversees Merage’s Strategic Engagement Calendar, prioritizing high-impact (“A-level”) activities that elevate the Merage brand, advance the Dean’s priorities, and strengthen partnerships across our Centers of Excellence and Inclusive Excellence initiatives. Our mission is to align, streamline, and optimize our engagement portfolio so that each event delivers meaningful outcomes for the Merage community.

Position Summary

Business & Administrative Support

• Assist with processing bills, reimbursements, and other financial transactions.
• Learn and use UCI’s Kuali Financial System (KFS).
• Help maintain organized records and event-related documentation.
• Assist with general administrative tasks and projects as needed.
• Support the Events Office with day-to-day business operations.

Event & Logistics Support

• Assist with planning and preparing for meetings, conferences, and other events.
• Help prepare event materials, signage, name badges, and other supplies.
• Assist with scheduling and coordinating event-related tasks.
• Support event setup and breakdown.
• Provide on-site support during events when needed.
• Work with different teams and departments to help ensure events run smoothly.

Required Qualifications

• Eligible for Federal Work Study.
• Detail-oriented and organized.
• Dependable and able to follow through on assigned tasks.
• Comfortable using computers and learning new software and systems.
• Interested in learning about business operations, finance, and event management.
• A strong communicator who works well with others.
• Flexible and willing to assist with a variety of tasks.
• Comfortable working in a professional office and event environment.
• Able to work both independently and as part of a team.
• Undergraduate student at UC Irvine

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan
Employment Misconduct*
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment
*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://career.uci.edu/faculty-staff/hiring-resources-conditions-of-employment/