Sales Operations Assistant

About Glow Motion Technologies

Glow Motion Technologies is a fast growing creative technology company working at the intersection of live entertainment, automation, lighting, custom fabrication, and experiential production.

Our work ranges from concert tours and television productions to corporate events, permanent installations, themed entertainment, and custom technology projects. We work with major artists, brands, production companies, and entertainment organizations around the world.

Every project is different, things move quickly, and our team is built around people who communicate well, solve problems, take ownership, and enjoy making ambitious ideas happen.

About the Role

We are looking for a highly organized, detail oriented, and proactive Sales Operations Assistant to help support our growing sales operation.

This role sits at the intersection of sales, clients, operations, and accounting. You will work closely with our sales team to help move opportunities from initial inquiry through quoting, contracting, deposit, and internal project handoff.

This is not a traditional cold calling sales position. The focus is helping our sales team respond quickly, stay organized, prepare accurate proposals, communicate professionally with clients, and make sure nothing gets lost as projects move from sales into execution.

The right person will be comfortable managing multiple priorities at once, following up without being asked, communicating with clients, working with numbers, and keeping details organized in a fast moving environment.

What You Will Do

• Prepare, modify, and distribute equipment rental, sales, and project quotes

• Work with the sales team to keep quotes, opportunities, contracts, and client follow ups moving

• Coordinate project pricing details including equipment, labor, travel, freight, taxes, and other project related costs

• Prepare sales agreements and route contracts for electronic signature

• Communicate directly with clients regarding contracts, billing information, tax documentation, deposits, and other project requirements

• Coordinate with accounting to help move awarded projects from contract through deposit and project confirmation

• Help create clean internal handoffs from sales into project management, operations, technical production, and accounting

• Maintain organized records of quotes, contracts, client information, project documentation, and correspondence

• Help make sure the right internal team members are included in project communications

• Track outstanding items and proactively follow up with clients and internal team members

• Assist with sales reporting, pipeline organization, and administrative support as our sales department continues to grow

• Identify opportunities to improve the sales process and help us build better systems as the company scales

Who We Are Looking For

You are organized without needing someone to constantly organize you.

You pay attention to details and notice when something is missing.

You are comfortable communicating professionally with clients and coworkers.

You follow through.

You can manage several active projects and priorities without losing track of the details.

You are comfortable working with pricing, spreadsheets, contracts, and business documents.

You are willing to ask questions when you do not understand something and take ownership of learning it.

You understand that in a growing company, not every process is perfect yet, and you enjoy helping make those processes better.

Experience That Helps

• Administrative, sales support, sales operations, project coordination, or account management experience

• Experience preparing quotes, proposals, contracts, purchase orders, or invoices

• Strong written communication skills

• Strong attention to detail and comfort working with numbers

• Experience with DocuSign or similar electronic signature platforms

• Experience with spreadsheets, CRM systems, project management tools, or accounting workflows

• Experience in live events, entertainment production, lighting, AV, equipment rental, logistics, or another project based industry is a plus, but not required

What Success Looks Like

Salespeople are spending more time selling and less time chasing paperwork.

Clients receive fast, accurate, professional communication.

Quotes and contracts move quickly.

Deposits and documentation do not fall through the cracks.

Operations receives clean, complete information when a project is handed off.

And as Glow Motion grows, you help us build a sales operation capable of growing with it.

Why Glow Motion

Glow Motion is growing quickly, and this role is part of building the next version of the company.

You would be joining a small, highly capable team working on unique projects across live entertainment, touring, television, corporate events, permanent installations, automation, and custom technology. The environment moves fast, the work is rarely repetitive, and the people who do best here are the ones who take ownership, communicate well, stay curious, and genuinely enjoy helping make ambitious projects happen.

This is a great opportunity for someone who wants more than a traditional administrative role and would like to grow alongside a company that is expanding its team, capabilities, and reach.

If that sounds like you, we would love to hear from you.