Human Resources Intern

Want to be a DIFFERENCE MAKER? Join our team and BUILD BRIGHTER FUTURES.
 

WHY WORK FOR OAKLAND FAMILY SERVICES?

We know that in order for you to do your best work and meet our mission, you must be able to be your best self. At Oakland Family Services (OFS), we care about our staff as people first. We treat our team members like family and understand the importance of their families at home. We recognize the significance of flexibility and work/life balance. 

We also know that your success…is our success. That’s why OFS not only honors the talent and experience you bring; we actively seek to develop it. 

Oakland Family Services has proudly been named a Top Workplace for over ten (10) years, voted on by our own staff. We offer a warm, engaging, equitable, supportive, and inclusive work environment.

ABOUT THE OPPORTUNITY/WORK

The Human Resources Intern will assist in the Human Resources Department with the general administration of many of the day-to-day operations of the human resources functions and duties.  The HR Intern carries out responsibilities in some or all of (but not limited to) the following functional areas: recruitment, pre-hiring screening on-boarding, personnel file maintenance, staff engagement and retention initiatives and more.  This position has a key role in the lifecycle of the employee from job postings, interview coordinating/scheduling, phone screening, background checks, orientations and separation procedures. 

• Assist Talent Acquisition Specialist with screening applicants of designated positions or recommend a formal phone screen or interview, and update the applicant tracking system in ADP Workforce Now Talent. 
• Assist with scheduling interviews for hiring teams and prepare necessary documents (resume, application, interview questions) and prepare the room (on-site or virtual) in advance.
• Post new openings on ADP and other job sites, and send an announce to all staff.
• Supports HR Coordinator in conducting pre-hire employment background checks, reference checks, employment verifications, etc.
• Initiate the credentialing process for on-boarding approval.
• Prepares start date “Welcome Aboard” orientation materials (folders, hard copy documents, welcome bags, etc.) for in person meetings.
• Completes all mandatory new hire reporting is compliant (I-9 E-Verify, etc.).
• Assist HR Team with quarterly general staff meetings (preparation/planning, sign in sheets, décor, shopping, and set up, etc.).
• Assist with the conception of ideas, coordination, and preparations for employee engagement events.
• Maintains ongoing driving record checks, current auto insurance and driver’s licenses as required for authorized Oakland Family Services drivers. Includes a tracking system in ADP for driver’s license, auto insurance, professional licenses, etc. of appropriate staff.
• Manages E-learning website(s) (enrolling new staff, reporting, assists with user questions, etc.).
• Maintain staff phone numbers via the answering service and ADP updates.
• Produce letters, emails, reports, etc. when needed in partnership with HR Team.
• May assist with tracking of compliance and attestation procedures.
• Assist with data collection and reporting as needed.
• Assist HR Coordinator in processing status changes for ADP as indicated upon receipt of Employee Information Change Form.
• Process annual (or otherwise required) clearance checks for staff, such as driving records, NPI, licensure, etc. and maintain a tracking system of anniversary date requirements.
• Receive, track, and file any staff required documents such as new hire orientation process guides, performance appraisals, corrective action/performance management plans, etc.
• Coordinates Agency’s Dollars for a Difference program by reviewing requests, distributing to committee, tracking votes and coordinating payment requests.
• Supports employees by answering human resource-related questions and concerns and, if applicable, directs them to the appropriate person.
• Responds to employment verification requests.

SCHEDULE/HOURS

15-25 hours per week, with a potential for a combination of in-office and at-home work. Start and end dates are flexible.

ABOUT OAKLAND FAMILY SERVICES

Oakland Family Services is a private, non-profit service organization serving our community and building brighter futures for more than 100 years. We proudly offer a continuum of prevention, education and treatment services that span the human life cycle. 

   OUR MISSION: Providing individuals and families the opportunity to build brighter futures.

   OUR VISION: Communities of thriving individuals and families. 

Between our strong commitment to our mission and a workplace culture that puts our staff first, we enrich the lives of those we serve, strengthen families, and build brighter futures for those we serve and those we employ.