Scholarship Coordinator/Sr Scholarship Coordinator

Job Description Summary

Responsible for coordinating and ensuring compliance in the awarding of University departmental scholarship awards. This position provides updates to over 80 University departments on scholarship criteria and fund management.

Job Description

Essential Duties

Coordinates the awarding and processes nearly $5,000,000 departmental scholarship awards each year by reviewing and interpreting the legal endowed gift agreements for over 2,400 scholarship accounts to ensure compliance.

Responsible for awarding institutional funds for programs such as athletics.

Responsible for processing over $250,000 in awards each year for the Paper Science & Engineering Foundation and over $1,000,000 in summer scholarships for graduate students.

Acts as liaison with over 80 University departments regarding the awarding of University scholarships.

Organizes and manages Google folders/access for scholarship funds. These folders are used to disseminate scholarship fund balances and procedures to departments and outside organizations. Creates and runs reports for departments as needed. Ensures all departments complete a nomination or expenditure plan each year (funds over $999), which often involves multiple points of contact.

Responsible for setting up new scholarship funds. Audits (SQL, Access, VLOOKUP) over 3000 funds and inactivates funds as appropriate. Works closely with University Advancement to ensure the set up of funds are in line with the donor’s intent. 

Annually awards over 200 non-renewable funds to students which requires creating/running reports to determine eligibility. Processes Replacement report which replaces institutional scholarships with donor funds ($2,000,000+).

Responsible for processing actions for scholarships, competition/prizes, and stipends.

Responsible for maintaining various electronic files, including student and scholarship files.This responsibility includes record retention as well as general maintenance and care.

Develops and maintains department policy and procedures related to the administration of scholarships.

Assists students, parents, faculty, and staff with financial aid questions including scholarship eligibility and status.

Functions as back-up for other scholarship staff when they are unavailable. Also serves as a back-up Counselor assisting with processing, meeting with families, and presentations.

Performs other duties as assigned

Minimum Qualifications

Coordinator role:

Bachelor’s or Associate’s Degree, or 2 years of experience.

Senior Coordinator role:

Bachelor’s Degree and one year of experience; Associate’s Degree and one year of experience or 3 years of experience. All experience must be in a Student Financial Assistance or like office and may be gained concurrently while earning a degree. 

Required Knowledge, Skills, and Abilities

Strong communication skills, excellent interpersonal, organizational, and planning skills, proven customer service skills, excellent data entry, effective presentation skills, and the ability to work cooperatively with others.

Attention to detail, accuracy and problem-solving skills are essential.

Desired Qualifications

Experience in a financial assistance office

Required Application Documents

resume and cover letter