Accounts Payable Specialist

Title: Accounts Payable Specialist

Reports To: Controller of Farms for Farms Accounts Payable & Controller of Logistics and Transportation for Transportation Accounts Payable

Location: Delray Beach, FL

Type: Full-Time | Onsite | Non-Exempt

COMPANY SUMMARY

For more than a century, Pero Family Farms has built its reputation on dedication, commitment, and integrity. Operating since 1908, Pero is a fully integrated farming organization specializing in organic farming, logistics, global supply chain management, national sales, food processing, and strategic marketing. With more than 35,000 acres spanning Florida to New York and operations across several states, we continue to grow—and we are investing in the people who will shape our future.

For new graduates, that future can begin in Palm Beach County, where career opportunity meets an exceptional South Florida lifestyle. Enjoy year-round sunshine, beautiful beaches, outdoor adventures, vibrant communities, great restaurants, and endless opportunities to explore. At Pero, we are not simply filling positions—we are building careers, developing talent, and creating opportunities for the next generation of professionals and leaders.

JOB SUMMARY

The Accounts Payable Specialist is responsible for processing invoices, managing vendor payments, reconciling accounts, and ensuring timely and accurate financial transactions. The ideal candidate will have strong analytical skills, excellent communication abilities, and a solid understanding of accounting principles.

Job Requirements

ESSENTIAL FUNCTIONS

• Process accounts payable for various entities, vendors, and cost types (including, but not limited to: farm-related costs, utilities, rent, transportation, and fuel)
• Sort and match invoices with their respective purchase order & other supporting documentation
• Assemble check backup (invoice, PO, quote, BOL, approval, etc.) with printed checks and 
• Control the physical mailing of paper checks along with the filing of completed stubs, approvals, and supporting documentation
• Compare purchase orders, prices, terms of payment and other charges
• Ensure bills are paid in a timely and accurate manner
• Facilitate payment of invoices by tracking due dates and downloading/requesting invoices when applicable
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
• Download and allocate monthly credit card statements and collaborate with other AP team members to complete
• Understands expense accounts and cost centers
• Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Establish and maintain relationships with new and existing vendors
• Maintain filing of vendor contracts/agreements
• Provide supporting documentation for audits 
• Maintain confidentiality of organizational information

EDUCATION AND EXPERIENCE

• 4+ years of Accounts Payable experience 
• High school diploma required, college courses in accounting preferred
• Solid understanding of basic bookkeeping and accounting payable principles
• High level of organization with emphasis on accuracy and attention to detail
• Data entry skills
• Proficient in Excel and Word
• Must be able to follow standard filing procedures
• Detail-oriented, professional attitude, reliable

WORKING CONDITIONS

•  Office environment with frequent use of computers, calculators, and standard office equipment.
•  May occasionally require extended hours during month-end, quarter-end, or year-end close periods.
•  Interactions with vendors, internal departments, and external auditors.
•  Fast-paced, deadline-driven finance environment.

PHYSICAL REQUIREMENTS

•  Ability to sit for extended periods while performing data entry and accounting tasks.
•  Ability to lift/move office supplies or files up to 25 lbs occasionally.
•  Manual dexterity for operating computers, calculators, and office equipment.

COMPANY BENEFITS/PERKS

• 401(k)
• Health, Dental, Vision Insurance and more
• Paid Time Off (PTO)

The company (Pero) reserves the right to alter, amend, expand or contract these duties and responsibilities as the company's needs evolve.