You are viewing a preview of this job. Log in or register to view more details about this job.

Specialty Lease Administration Analyst

Spinoso Real Estate Group
Email

Build Your Career with Spinoso Real Estate Group!

Looking for an opportunity to grow in a dynamic, growing industry? As a Specialty Lease Administration Analyst, you'll join a collaborative team responsible for supporting lease compliance and revenue management for a portfolio of retail properties. You'll gain valuable experience interpreting lease agreements, analyzing financial information, and partnering with teams across the organization to support critical business operations.

This is an excellent opportunity to build specialized knowledge in retail real estate while developing skills that can lead to long-term career growth across Finance, Asset Management, Operations, Leasing, and other areas of the business. If you're detail-oriented, analytical, and eager to learn, we'd love to hear from you.

 

Summary

 The duties of the Specialty Lease Administration Analyst department involve abstracting lease documents, tracking critical dates, analyzing tenant conditions, coordinating the monthly rental charge process, reconciliation audits and other projects/analysis as needed. This is an entry level position requiring daily presence in a corporate office environment located in Syracuse, NY.

 

Essential Duties & Responsibilities

  • Review license agreements and related transactions to ensure lease terms, charges, rent, and insurance are accurately recorded.
  • Perform monthly billing, rent roll updates, reconciliations, projections, and reporting while maintaining the integrity of financial data.
  • Monitor critical dates and landlord deadlines associated with license agreements.
  • Communicate with tenants to ensure the accuracy of license terms and rental payments.
  • Partner with corporate teams, mall staff, and Specialty Leasing representatives to ensure accurate information, reporting, and data entry.
  • Analyze reports to ensure data accuracy and support informed business decisions.
  • Manage multiple priorities while consistently meeting deadlines.
  • Assist with the preparation of budgets, reforecasts, and annual reconciliations.
  • Process License Agreement workflows, including activating agreements and posting charges.
  • Support new property onboarding and troubleshoot unit issues within Yardi.
  • Provide training and guidance to new team members.
  • Assist with special projects and perform other duties as assigned.

 

Why Join Us? 

Collaborative Environment: Be part of a supportive team where your ideas and contributions are valued.

Professional Development: Gain hands-on experience and receive training to grow your skills in lease administration and retail management.

Impactful Work: Contribute to the success of our leasing strategies and help shape the future of our retail properties.

 

What We Offer

We take care of our people. In addition to the base salary and discretionary bonus program, we provide a comprehensive and generous benefits package that supports both your professional and personal well-being:

 

  • 100% Company-Paid Medical and Dental Coverage
  • Vision Insurance
  • Short-Term & Long-Term Disability 
  • Opportunity for Hybrid Work Arrangement After 6 Months
  • Phone Reimbursement Plan
  • Paid Time Off & Holidays
  • 401(k) Retirement Plan
  • Collaborative, inclusive culture focused on growth and continuous learning
     

 

Training and Development: 

At our company, we believe in investing in our team members. As a Specialty Lease Administration Analyst, you will undergo a comprehensive training program designed to equip you with the skills and knowledge needed for success. Your training will include: 

  • Onboarding Sessions: Participate in structured onboarding sessions that cover our systems, processes, and best practices in Specialty Leasing.
  • Hands-On Experience: Gain practical experience by shadowing experienced team members and participating in real-time projects.
  • Ongoing Support: Enjoy continuous support and mentorship from your supervisor and colleagues, with regular check-ins to track your progress and address any questions.

 
Qualifications

  • AS/BS in Accounting, Finance or Business related field or 1-2 years of experience in business environment 
  • Proficient computer skills, MS Excel experience preferred
  • Strong analytical skills with an interest in expanding financial analysis skills
  • Ability to multi task and thrive under pressure in a high paced environment 
  • Detail oriented and highly organized
  • Ability to work independently and within a collaborative team

 

Knowledge/Skills

  • Telephone Skills
  • Verbal Communication
  • Written Communication
  • Microsoft Office Skills
  • Attention to detail
  • Professionalism
  • Organizational prowess
  • Handles Pressure
  • Able to manage multiple projects and priorities
  • Time Management

 

 Physical Demands

 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • Use of computer screens and keyboards
  • Manual dexterity sufficient for constant use of a keyboard, mouse and telephone/radio
  • Ability to operate office equipment, including a copier, fax machine, postage machine, etc.
  • Ability to lift 20 pounds
  • Speech and hearing sufficient for regular communications on the phone, radio or face-to-face
  • Vision sufficient for reading work-related documents on a monitor or in paper format
  • Sufficient sense of smell to detect dangerous odors
  • Ability to walk, bend, stoop, climb, and reach in the course of normal office functions
  • Ability to sit and stand for long periods of time

 

 

Disclaimer: This job description is not all inclusive. Other duties and responsibilities may be required 

 

EEO Statement: Spinoso Real Estate Group is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment. We value diversity and inclusion and believe that a diverse workforce enhances our ability to provide innovative solutions to our customers. We comply with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations for qualified individuals with disabilities throughout the recruitment process. If you require accommodations for any part of the application and hiring process, please notify the Human Resources Department at 315-425-1000. Reasonable accommodations will be determined on a case-by-case basis. It is the responsibility of the applicant to inform Spinoso Real Estate Group of any necessary accommodations needed during the recruitment process. Spinoso Real Estate Group will work with the applicant to assess the specific requirements and provide reasonable accommodations accordingly. Spinoso Real Estate Group is committed to ensuring that our workplace is accessible to individuals with disabilities. If you need assistance or an accommodation to perform the essential functions of the job, please let us know.