Student Services Assistant

Student Services Assistant (2026-27 Academic Year)

The Graduate Division is seeking two motivated, professional, and service-oriented student assistants to join our front desk team for the 2026-27 academic year. This position is ideal for students who enjoy helping others, developing administrative skills, and working in a collaborative office environment.

Responsibilities

• Welcome visitors and provide general assistance at the Graduate Division front desk.
• Respond to and route email inquiries to the appropriate staff members.
• Manage the Graduate Division's main phone line, including answering calls and following up on voicemail messages.
• Receive, sort, and distribute incoming mail and deliveries.
• Maintain office supply inventory and assist with supply distribution.
• Conduct light cleaning and organization of shared workspace and hybrid cubicles.
• Manage the checkout, tracking, and basic maintenance of office equipment, including laptops and iPads.
• Water and care for office plants.
• Assist with special projects and other administrative tasks as assigned.

Qualifications

• Experience using Microsoft Outlook and Word.
• Experience using Google Sheets and Google Forms.
• Strong organizational skills and the ability to manage multiple tasks.
• Excellent customer service and interpersonal skills.
• Reliability, attention to detail, and a positive attitude.

Professional Development Opportunity

This role offers opportunities to engage with various areas of the Graduate Division, collaborate with staff across teams, and develop valuable professional and administrative skills. Student assistants gain hands-on experience in customer service, office operations, communication, and project support within a dynamic university environment.

Application Instructions

Please submit the following materials:

• Cover letter
• Resume
• Copy of your Work-Study Award Letter