Event & Marketing Coordinator

Position Summary

Event & Marketing Coordinator

Magnifi Group is seeking a highly organized and detail-oriented Event & Marketing Coordinator to support the planning and execution of national physician education conferences. This role will primarily focus on attendee outreach, registration management, database maintenance, event research, marketing support, and onsite conference operations.

The ideal candidate enjoys organizing complex projects, solving problems independently, and managing recurring responsibilities while working closely with the Senior Event Manager. This position offers the opportunity to grow into a full-time event coordinator role as the company continues to expand.

Primary Responsibilities

Conference Operations (60%)

• Own attendee outreach efforts under the direction of the Senior Event Manager.
• Manage physician, fellow, residency, and practice databases to ensure information remains accurate and organized.
• Build and maintain new attendee databases for conference specialties.
• Coordinate with residency and fellowship programs to collect participant information.
• Monitor registration progress and provide updates to support attendance goals.
• Assist with mail merge campaigns and outreach scheduling.
• Research venues for off-site events and laboratory facilities.
• Maintain organized project timelines and planning documents.

Marketing & Communications (25%)

• Assist with LinkedIn marketing campaigns and content scheduling.
• Create graphics and promotional materials using Canva.
• Assist with promotional video editing.
• Update conference websites using WIX.
• Support the design and production of conference materials including badges, signage, programs, and collateral.

Conference Support (15%)

• Travel to select conferences as needed.
• Assist with onsite registration and event execution.
• Support faculty, attendees, and industry partners during conferences.
• Help troubleshoot onsite logistical challenges.
• Assist with post-event wrap-up and follow-up projects.

Qualifications

We're looking for someone who is:

• Exceptionally detail-oriented.
• Highly organized and dependable.
• Calm under pressure and able to adapt quickly.
• A proactive problem solver who takes ownership of recurring responsibilities.
• A self-starter who enjoys improving processes.
• Able to manage multiple deadlines simultaneously.
• Positive, professional, and eager to learn.
• Interested in event management, marketing, and healthcare education.
• Enjoys travelling to cities across the US.

Preferred Skills

• Strong written communication skills
• Canva
• WIX
• Microsoft Excel, Word, and PowerPoint
• LinkedIn and social media marketing
• Video editing
• Experience coordinating projects or events is preferred but not required

Growth Opportunity

This position begins hourly with the opportunity for a full-time Event Coordinator position as responsibilities grow and company needs evolve.