Reunion Advancement Assistant

Position Title: Reunion- Advancement Student Assistant

Semester/Year: 2026- 2027 Academic Year 

Total Positions Available: 1

Supervisor: Jessica Evangelista Balduzzi

Pay rate: $16 per hour 

Hours per wk: 16 hrs per week

Start Date: 8/31/2026

End Date: 5/1/2027

POSITION SUMMARY

The Reunion Programs Student Assistant supports reunion fundraising, alumni engagement, volunteer management, communications, and Reunion event planning at Hobart and William Smith. This position provides hands-on experience in higher education advancement, project management, and alumni relations.

Responsibilities

• Support reunion communications by proofreading, formatting, and assisting with emails, social media, and other outreach. 
• Assist with volunteer coordination by scheduling meetings, taking notes, and distributing follow-up materials. 
• Maintain accurate reunion data, including gift participation, attendance tracking, and report preparation. 
• Assist with Reunion Weekend and other Advancement event logistics and administrative support. 
• Conduct alumni research and maintain the confidentiality of alumni and donor information. 
• Support project timelines, special projects, and other duties that contribute to the success of Reunion, Annual Giving, and Alumni Engagement initiatives.

Qualifications

• Current Hobart and William Smith Colleges student in good academic standing.
• Strong written and verbal communication skills.
• Detail-oriented, organized, and able to manage multiple tasks at once.
• Proficient in Microsoft Office and Google Workspace; experience with databases a plus.
• Positive attitude, flexibility, and willingness to learn.

Application Instructions

Review of applications will begin immediately. You may be contacted by the hiring supervisor for additional information/ interview. Interested applicants are encouraged to submit a statement of interest and resume.

Students hired into on-campus jobs must complete federal employment paperwork, including the Form I9. Students must present original documents indicating they are eligible to work in the U.S. Photocopies of documents cannot be accepted. Students should ensure they have their documents on campus or have a plan to get their documents to campus if they are hired to work on campus.