Executive Operations Coordinator

Business Operations Coordinator

Future Leadership Track: Business Operations Coordinator to Operations Manager to Chief of Staff

Base Salary: $70,000 - $75,000

Target Compensation: $120,000 - $150,000+ annually through performance bonuses, promotions, and leadership advancement as responsibilities and impact grow.

 

Benefits

• Company-paid health insurance for employee, spouse, and children
• Dental, Vision, and 401(k)
• Paid Time Off (PTO) and paid holidays
• Company laptop and phone
• Ongoing training, coaching, mentorship, and professional development
• Team-building events and leadership development opportunities
• Competitive, performance-driven culture focused on growth and achievement

Unique Perks

• Access to the Company's private golf course and pool (must qualify)
• Company-paid annual trips and incentive experiences (must qualify), including:
  • Club Money Trip – Key West, Florida
  • Lake of the Ozarks Golf Trip
• Opportunity to participate in strategic planning and leadership discussions
• Front-row seat to learning how a rapidly growing company scales and operates

Position Summary

Ultimate is seeking a highly competitive, organized, and driven Executive Operations & Talent Coordinator to work directly alongside company ownership and executive leadership.

This is an ideal opportunity for a former athlete or ambitious young professional who wants to accelerate their career in leadership, operations, recruiting, and business management. You will gain firsthand exposure to how a fast-growing company operates while helping drive hiring, accountability, execution, and growth initiatives across the organization.

You will work hand-in-hand with ownership on a daily basis, gaining access to leadership meetings, strategic projects, operational planning, and company-wide initiatives. This role is designed for someone who wants to learn how to build and scale a business while developing into a future leader within Ultimate.

This is not an assistant role. It is a leadership development role.

What You'll Do

Talent Acquisition & Hiring

• Source, recruit, and screen candidates for internal positions
• Coordinate interviews and manage hiring processes
• Conduct initial candidate screenings and reference checks
• Manage recruiting pipelines and applicant tracking systems
• Support onboarding and new hire integration
• Assist leadership in building a high-performance team

Executive Operations

• Work directly with ownership and executive leadership on key business initiatives
• Prepare agendas and materials for leadership meetings
• Collect KPI reports and maintain executive scorecards
• Document meeting notes, action items, and key decisions
• Track follow-up items and drive accountability across leadership teams
• Maintain executive dashboards and company reporting

Project Management & Execution

• Coordinate company-wide projects and strategic initiatives
• Maintain project plans, timelines, owners, and deadlines
• Follow up with department leaders on commitments and deliverables
• Create weekly project status updates
• Identify risks, roadblocks, and opportunities for improvement

Onboarding & Training

• Coordinate new employee onboarding programs
• Manage training schedules and development initiatives
• Track onboarding and training completion
• Assist in creating SOPs, training materials, and operational playbooks
• Help turn leadership ideas into repeatable systems

Systems & Process Improvement

• Maintain Asana projects, templates, and workflows
• Support AI and automation initiatives
• Organize operational resources and company documentation
• Identify opportunities to improve efficiency and execution
• Help build scalable systems that support future growth

Who We're Looking For

The ideal candidate is:

• A former collegiate athlete, competitive individual, or high-achiever who thrives in a performance-driven environment
• Highly organized and detail-oriented
• Naturally accountable and proactive
• Comfortable communicating with executives, managers, and team members
• Able to manage multiple projects simultaneously
• Driven by growth, learning, and advancement opportunities
• Excited to be challenged and take on increasing responsibility

Preferred Background

• Bachelor's Degree in Finance, Business, Human Resources, Management, Project Management, Organizational Leadership, or a related field
• 1-5 years of professional experience
• Experience in recruiting, staffing, operations, project coordination, HR, or business administration is preferred
• Strong Microsoft Office and technology skills
• Familiarity with project management tools such as Asana is a plus

What Success Looks Like

Within the first 12 months:

• Internal hiring processes run efficiently with minimal executive involvement
• Leadership meetings are organized, productive, and action-oriented
• Key projects remain on track and leaders are held accountable
• New hires experience a consistent and professional onboarding process
• SOPs, training programs, and operational systems continue to expand
• Ownership spends more time focused on growth, strategy, and leadership and less time managing day-to-day administrative tasks

Why This Role Is Different

Most entry-level roles teach you how to perform a job.

This role teaches you how to build and run a business.

You will have direct exposure to ownership and executive leadership while gaining experience in:

• Operations
• Recruiting
• Leadership
• Project Management
• Business Strategy
• Training & Development
• Process Improvement
• Technology & Automation

For the right person, this role offers a unique opportunity to accelerate their career and develop into a key leader within the organization.