Office Specialist
DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS
***THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.
The Idaho Infant Toddler Program (ITP) is recruiting for an Office Specialist 2 position for our Coeur d' Alene office. The position will support our Early Intervention Direct Services and Service Coordination teams. This position will provide a variety of administrative support functions, data entry and customer service to our statewide ITP teams.
BENEFITS:
The State of Idaho offers a robust total compensation and benefits package, including but not limited to:
- We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit at retirement.
- 11 paid holidays
- Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
- Paid parental leave
- Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre-tax (full-time/30+ hours per week)
- 2 voluntary supplemental retirement plans including both pre-tax and Roth options
- Deferred compensation plan
- Life insurance for self, spouse, and children
- Short and long-term disability insurance
- Flexible Spending Accounts (FSA)
- Wide variety of training opportunities
- Some positions offer flexible hours and/or telecommuting
- Additional perks and discounts available through medical provider
- Public Service Loan Forgiveness (PSLF) Eligibility
- Employee assistance program
Additional information related to benefits and/or State programs can be found here: https://dhr.idaho.gov/StateEmployees/Benefits.html.*
EXAMPLE OF DUTIES:
- Administrative Support to providers and service coordinators
- Assist with Medical records requests to physicians/clinics/hospitals
- Assist with Public Records Requests
- Upload documents into electronic data system
- Send out Physician Recommendation & Summary of Services for Physician signature
- Data entry into electronic data system
- Assist with survey calls
- Assist with requested mailings
MINIMUM QUALIFICATIONS:
You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.
- Good knowledge of effective business English usage, spelling, punctuation and grammar. Typically gained by completion of a high school or college English course OR at least six months of experience applying these concepts OR successful completion of a nine month to one year office administration course beyond high school.
- Experience using alphabetical, numerical or subject filing systems to include: determining file names, setting up new files, classifying, labeling, filing and retrieving. Typically gained by completion of an office occupations course which included hands-on experience in each of the areas listed OR approximately six months of full time work experience using and maintaining filing systems.
- Experience reviewing documents for compliance with procedures. Typically gained by at least six months of work experience where you were responsible for ensuring forms were properly completed OR successful completion of a nine month to one year office administration course beyond high school.
- Ability to use a computer to enter and retrieve information. Typically gained by at least six months of full-time work experience.
- Experience answering a business telephone using knowledge of business telephone procedures and etiquette. Typically gained by at least six months of full-time work experience.
***PLEASE NOTE: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 11:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications.
If you have questions, please contact us at:
Email is the quickest way to get an answer to your questions.
(answered Monday through Friday during business hours MST)
EMAIL:dhwjobs@dhw.idaho.gov
PHONE:(208) 334-0681
EEO/ADA/Veteran:
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.
Preference may be given to veterans who qualify under state and federal laws and regulations.