Educational Facilities Planning Analyst

Educational Facilities Planning Analyst I

Entry-Level Professional Position

Reports To: Senior Educational Facilities Planner
Department: Facilities Planning/School Facilities Consulting
FLSA Status: Exempt

Position Summary

The Educational Facilities Planning Analyst I is an entry-level professional position responsible for supporting the planning, assessment, and development of school facility improvement programs for K-12 school districts. Under the supervision of senior planning staff, the Analyst assists with facility assessments, enrollment and capacity analyses, educational specifications, capital improvement planning, and preparation of board reports and planning documents.

This position provides an excellent opportunity for candidates interested in educational facilities planning, public-sector consulting, school construction, municipal advisory services, architecture, urban planning, or educational administration. The Analyst works closely with district administrators, architects, engineers, financial advisors, and planning professionals to help develop long-range facilities and funding strategies that support student achievement and modern learning environments. The work may include support for educational specifications, facility inventories, site assessments, enrollment projections, facilities implementation plans, modernization programs, and state funding applications.

Essential Duties and Responsibilities

Facilities Planning Support

• Assist in conducting school facility assessments and campus site visits.
• Collect and organize classroom inventory and facility utilization data.
• Document existing facility conditions through notes, photographs, and field observations.
• Assist with preparation of school site profiles and facility assessment summaries.
• Maintain facility databases and planning records.

Data Collection and Analysis

• Gather enrollment, demographic, and school facility data.
• Analyze classroom inventories and support facility information.
• Assist in capacity and utilization studies.
• Compile information from district staff, architects, engineers, and consultants.
• Create spreadsheets, charts, tables, and summary reports.

Educational Specifications Support

• Research educational facility standards and best practices.
• Assist in the development of educational specifications for classrooms and specialized learning spaces.
• Prepare draft facility standards and planning recommendations.
• Support the evaluation of instructional programs and their impact on facility needs.

Report Preparation

• Assist in preparing: 
  • Facilities Master Plans
  • Facilities Implementation Plans
  • Enrollment Reports
  • Capacity Studies
  • School Site Assessments
  • Board Presentations
  • Capital Improvement Plans
  • State Funding Analyses
• Develop exhibits, graphics, maps, charts, and presentation materials.
• Proofread and edit reports for formatting, consistency, and accuracy.

Project Coordination

• Coordinate meetings and project schedules.
• Prepare meeting agendas and minutes.
• Track project milestones and deliverables.
• Organize project files and documentation.
• Assist in consultant and client communications.

State Funding Support

• Assist in gathering information required for state school facility funding applications.
• Compile facility inventory and eligibility data.
• Support preparation of documentation for modernization and new construction programs.
• Research applicable state regulations and funding requirements.

Stakeholder Support

• Participate in meetings with district administrators and staff.
• Assist with workshops, interviews, and stakeholder engagement activities.
• Support preparation of public-facing planning materials and presentations.

Qualifications

Education

Bachelor's Degree in one of the following fields:

• Urban Planning
• Public Administration
• Architecture
• Construction Management
• Engineering
• Education
• Geography/GIS
• Economics
• Business Administration
• Related field

Recent graduates are encouraged to apply.

Experience

Required

• No prior professional experience required.

Preferred

• Internship or project experience related to: 
  • School facilities
  • Educational planning
  • Local government
  • Construction
  • Architecture
  • Data analysis
  • GIS
  • Capital projects

Knowledge, Skills, and Abilities

Knowledge of

• Basic research and analytical methods
• Microsoft Office applications
• Spreadsheet development and data organization
• Technical writing fundamentals
• Public-sector operations (preferred)

Skills

• Written and verbal communication
• Data management and organization
• Report preparation
• Attention to detail
• Time management
• Problem solving
• Presentation support

Ability To

• Learn educational facilities planning practices.
• Read and interpret plans, reports, and technical documents.
• Analyze quantitative information and summarize findings.
• Work effectively in team-based environments.
• Manage multiple assignments and deadlines.
• Travel occasionally to school sites and meetings.

Software Proficiency

Preferred experience with:

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Adobe Acrobat
• GIS software (ArcGIS or similar)
• Bluebeam
• Database management systems

Physical Requirements

• Occasional travel to school sites, meetings, and workshops.
• Ability to conduct site walks and facility observations.
• Ability to transport laptops, plans, and project materials as needed.

Typical First-Year Responsibilities

During the first year, the Analyst would be expected to:

• Participate in facility assessments of school campuses.
• Build classroom inventory databases.
• Assist with enrollment projection models.
• Prepare facility condition summaries.
• Create charts, graphics, and exhibits for board reports.
• Support development of educational specifications.
• Assist in preparation of Facilities Master Plans and Implementation Plans.
• Attend client meetings and board presentations.
• Learn California school facility funding programs and planning regulations.

Career Progression

Educational Facilities Planning Analyst I
↓
Educational Facilities Planning Analyst II (2–4 years)
↓
Senior Educational Facilities Planner (5–8 years)
↓
Director of Planning Services

Ideal Candidate Profile

This position is ideal for a recent college graduate who enjoys a combination of:

• Data analysis
• School facilities and architecture
• Strategic planning
• Public-sector consulting
• Capital improvement planning
• Writing and presenting professional reports

In a firm such as CFW, this individual would be the primary analytical and project support resource, helping produce the enrollment studies, facility inventories, educational specifications, site assessments, and board-ready planning documents that ultimately become comprehensive Facilities Implementation Plans.