Architectural Intern

This paid internship provides hands-on support to the senior partner, blending day-to-day administrative assistance with exposure to the architectural design and project process. The intern will help keep the senior partner’s schedule and correspondence running smoothly while assisting with marketing, drafting, documentation, basic web design, research, and other design-support tasks. This position requires the ability to manage a variety of assignments with limited supervision and to handle confidential information with discretion. Occasional travel may be necessary to visit the Building Department for permitting issues, so reliable transportation is required (mileage will be reimbursed).

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Manage the senior partner’s calendar, schedule meetings, and coordinate appointments and travel.
• Assist marketing efforts via web designing, photoshop, paperback drafting or others. 
• Answer incoming calls and emails and manage correspondence on behalf of the senior partner.
• Utilize a task management tool, such as Asana or SharePoint, to track and prioritize assignments.
• Assist with permit applications, coordinate with the Building Department on permitting issues, and maintain organized digital and physical project files.
• Screen and prioritize incoming communications, and draft replies and follow-ups for the senior partner’s review.
• Prepare agendas and materials for meetings, take minutes, and track resulting action items and deadlines.
• Coordinate logistics for client meetings, site visits, and firm events, including catering, materials, and room setup.
• Process expense reports, track receipts, and submit reimbursements in a timely manner.
• Assist with architectural drafting and revisions in CAD software (such as AutoCAD or Revit) under the supervision of the senior partner.

Knowledge, Skills, and Abilities

• Currently pursuing or recently completed a degree in architecture, design, or a related field.
• Proficiency with the Microsoft Office suite; familiarity with CAD software (such as AutoCAD or Revit) and the Adobe Creative Suite is a plus.
• Ability and willingness to learn how to utilize new technology or software.
• Ability to write reports and professional correspondence. 
• Excellent interpersonal skills. 
• Understanding of customer service; respond promptly to customer needs and requests.
• Teamwork – balance team and individual responsibilities, encourage feedback, contribute to building positive team spirit. 
• Ability to plan/organize, efficiently manage time.
• Punctuality – consistently at work and on time. 

Physical Demands and Work Environment 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

The Assistant / Intern must have:

• Capacity to lift or move boxes of paper, drawing sets, or physical models.
• Ability to sit for several hours at a time.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.