A/P/A Office Assistant

Asian/Pacific/American Institute at NYU

Position:       A/P/A Office Assistant
Fall 2026

Description

Seeking undergraduate office assistant to support in-person operations. Tasks include helping to maintain communal office spaces, supplies, and resources; setting and cleaning up for internal and external meetings and events; running errands; staffing A/P/A’s Fall 2026 exhibition in the 20 Cooper Square Gallery; answering Institute phone lines; welcoming visitors and assisting researchers; accepting deliveries; sorting mail; fulfilling online merchandise orders; and general office support. The office assistant is also required to staff evening Institute events. 

Qualifications

Candidates should be undergraduate students with an interest in Asian/Pacific/American history, communities, literature, arts, and/or scholarship. Must be highly organized, reliable, personable, detail-oriented, and able to work independently. Previous administrative experience preferred. Graphic design (in particular, familiarity with Canva), photography, and social media experience are pluses, but not required – as professional development, students with those skills may request such assignments in order to build their professional portfolios.

Hours and Work Location

The student is expected to work ten to twenty hours per week of combined shift and event time. Our business hours are Monday-Friday, 10:00 a.m.-6:00 p.m. E.T. and events are often scheduled during evening hours. Shifts must be worked in-office and during business hours. Each shift must be at least three hours in duration. Below are current Fall program dates (more TBA), during which the candidate is required to be available to work: 

Thursday, October 29, 2026, 2:00-9:30 p.m.

Friday, October 30, 2026 3:00-9:00 p.m.

Thursday, December 3, 2026 4:00-9:00 p.m.

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and additional dates to be announced.
 

Salary

NYU undergraduate: $17.00 per hour 

Please submit a resume and cover letter detailing your related experience; your interest in the Asian/Pacific/American Institute at NYU; and a list of hours between 10:00 a.m.–6:00 p.m., Monday–Friday during which you are available to work in-person. Please submit your resume and cover letter as one  PDF.

This Fall 2026 position will begin Wednesday, September 2, 2026. Pending a performance review, reappointment for the Spring 2027 semester will be considered.

Applications will be reviewed on a rolling basis until Monday, August 17.

For more information about the Asian/Pacific/American Institute at NYU, please visit apa.nyu.edu. If you have questions about this position, please contact Demian Garcia at dg4274@nyu.edu.

In compliance with NYC’s Pay Transparency Law, the hourly base salary range for student employment positions are $17 per hour for undergraduate students while the graduate students’ wage is to be determined by the Local 2110 UAW Collective Bargaining Agreement. The current Local 2110 UAW Collective Bargaining Agreement expires August 31, 2026. As soon as an agreement is reached, NYU will honor all wage standards set by the agreement. Please note that the salary information is a general guideline only.

Federal Work-Study is not required for this role, unless specifically stated within the job description. If you are eligible to receive Federal Work-Study funds, your eligibility status will be disclosed to the hiring manager to ensure proper processing if hired.