Executive Coordinator
Position: Executive Coordinator
Responsible to: Executive Director
The Executive Coordinator provides high-level administrative and operational support to the Executive Director and leadership team while coordinating communication, fundraising support, donor relations, marketing initiatives, and cross-departmental projects. This position serves as a central point of coordination across the organization, ensuring that executive priorities, donor engagement, and organizational initiatives are executed efficiently and professionally.
Qualifications:
- Demonstrates a personal, growing relationship with Jesus Christ and a desire to serve God through ministry.
- Strong interpersonal skills with the ability to build positive relationships with staff, donors, volunteers, and guests.
- Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Highly resourceful with the ability to anticipate needs, exercise sound judgment, and maintain confidentiality.
- Detail-oriented with strong problem-solving abilities.
- Ability to work independently while collaborating effectively with others.
- Proficient with Microsoft Office Suite and other common office software.
- Willingness to learn and effectively utilize donor management, event management, and camp software systems at a high level.
Primary Responsibilities:
Executive Support
- Provide high-level administrative support to the Executive Director, including scheduling, correspondence, and project coordination.
- Prepare reports, presentations, and other executive communications.
- Anticipate needs and assist in advancing executive and organizational priorities.
- Coordinate follow-up on meetings, initiatives, and action items.
Administrative Operations
- Coordinate daily administrative functions, including meeting minutes, reporting, recordkeeping, and database management.
- Prepare reports and supporting documentation for leadership and the Board of Directors.
- Facilitate communication and collaboration across departments.
- Assist with organizational projects and operational initiatives.
Donor Relations & Fundraising
- Maintain positive relationships with donors through timely phone, email, and written communication.
- Prepare acknowledgment letters, tax receipts, and stewardship materials while maintaining accurate donor records.
- Assist in planning, coordinating, and executing fundraising events and campaigns.
- Support donor engagement initiatives and identify opportunities to strengthen stewardship.
Marketing & Communications
- Coordinate marketing projects with internal departments and external partners.
- Assist in the development, editing, and distribution of marketing and promotional materials.
- Help ensure consistent organizational messaging and branding across communications.
- Support communications related to fundraising, events, and other ministry initiatives.
Perform other duties and special projects as assigned in support of the mission of Black Rock Retreat.