Construction Project Administrator

Bove Industries is seeking an organized, motivated, and detail-oriented On-Site Construction Project Administrator to support our project team on a major heavy civil construction project in Gowanus, Brooklyn.

This is an excellent opportunity for a candidate with a business, construction management, accounting, finance, or related background who is interested in gaining hands-on experience in the construction industry. The role is based full-time at the project site and will work closely with project managers, engineers, superintendents, subcontractors, vendors, and office staff.

Responsibilities

The Project Administrator will assist with the day-to-day administrative and project controls functions required to keep the project organized and moving forward. Responsibilities may include:

• Assist with project documentation, filing, tracking, and recordkeeping.
• Support project managers and field staff with daily administrative needs.
• Help process subcontractor, vendor, and supplier paperwork.
• Assist with purchase orders, invoices, delivery tickets, and cost tracking.
• Maintain logs for contracts, submittals, RFIs, change orders, insurance, certified payrolls, and other project documents.
• Help prepare project correspondence, meeting minutes, reports, and internal updates.
• Coordinate with subcontractors, vendors, and suppliers to obtain required documentation.
• Assist with workforce, equipment, material, and quantity tracking.
• Support compliance efforts related to project requirements, minority/women-owned business participation, labor documentation, and safety paperwork.
• Work with the project team to ensure records are accurate, organized, and up to date.

Qualifications

• Bachelor’s degree or working toward a degree in Business Administration, Accounting, Finance, Construction Management, or a related field preferred.
• Strong organizational skills and attention to detail.
• Comfortable working in a fast-paced, on-site construction environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, especially Excel, Word, and Outlook.
• Ability to manage multiple priorities and follow through on assigned tasks.
• Interest in heavy civil construction, infrastructure, project management, or construction administration.
• Prior internship or office experience is helpful but not required.

Ideal Candidate

The ideal candidate is someone who is dependable, professional, and eager to learn. This position is well-suited for a business-oriented candidate who enjoys working with numbers, documents, schedules, and people, while also being interested in seeing how large infrastructure projects are built in the field.

About Bove Industries

Bove Industries is a Long Island-based heavy civil construction contractor performing public infrastructure work throughout New York City and Long Island. Our work includes utilities, concrete, excavation, drainage, water and sewer infrastructure, resiliency projects, treatment facilities, and other complex civil construction projects.

Why Join Us

This role offers direct exposure to the business side of construction while working on an active major infrastructure project. The successful candidate will gain practical experience in project administration, cost tracking, contract documentation, procurement, subcontractor coordination, and field operations support.