Office Director

Arts Academy in the Woods is seeking a full-time Office Director 

WORK SCHEDULE: M-F 8:00-4:00 

PAY: $41,704-$70,997, commensurate with experience and training 

RESPONSIBILITIES: 

Work with school leadership to meet goals, create a welcoming and team oriented atmosphere, and build an open and honest culture in line with school values 

Manage school-wide phone, email and in-person communication including: answering phones, greeting visitors, and assisting student needs in the office 

Implement registration, badging and visiting procedures for parents and guests 

Assist with school events such as Parent Orientation, Open House, School Outings, Field Trips, and Graduation 

Ensure a clean and welcoming environment is maintained 

Perform administrative functions such as preparing reports, filing, processing incoming and outgoing mail/packages, coordinating meetings and events, maintaining calendars, stocking office supplies and other materials, log and report issues pertaining to equipment, technology, custodial and facilities, payroll, and submitting invoices 

Ensure timely and accurate completion of Human Resource processes including I-9 verification for new hires, weekly time and attendance for all staff, and offboarding 

Collect, manage, and distribute medication and forms for students 

Coordinate emergency procedures 

Assist with student enrollment 

Perform other duties as assigned 

QUALIFICATIONS:  

Associate’s degree; Bachelor’s degree preferred 

Minimum 2 years’ office management experience 

High proficiency in Microsoft Office (Excel, Work, Outlook, PowerPoint) 

Experience/Willingness to learn and master new computer programs (PowerSchool, AS400) 

High quality written and verbal communication skills 

Excellent organization and time management skills 

Ability to work independently and contribute to a team 

Professional, punctual, self-motivated, and has a good attendance record 

Ability to understand and manage confidential information 

Ability to lift 25 lbs 

Ability to pass federal and state criminal background checks (FBI/BCI) 

Experience working in an educational setting preferred