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Artificial Intelligence Project Coordinator

Owensboro Community & Technical College
Email

Owensboro Community & Technical College

Job Title

Artificial Intelligence (AI) Project Coordinator / Workforce Liaison III

Department

Workforce Solutions

Job Category

Staff (WFIRP3)

FLSA

Exempt (band 10)

College Name

Owensboro Community & Technical College 

Job Type

Full-time

Location

Downtown, Owensboro, KY 

Work Months

12 months (1 yr only)


College Overview:

Owensboro Community and Technical College is a three-campus institution located along the Ohio River in Western Kentucky. OCTC is one of sixteen institutions in the Kentucky Community and Technical College System and awards certificates, diplomas, and associate degrees in liberal arts and technical education. To learn more about OCTC, please visit https://owensboro.kctcs.edu/ and to learn more about Owensboro and the surrounding area, you may visit https://visitowensboro.com

Benefits: 
Owensboro Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

  • Exceptional health care, vision, dental coverage for you and your family
  • Tuition reimbursement/waiver for you, your spouse, and dependents
  • 403(b) retirement plan: a 5% employee contribution receives a 10% employer match.
  • Vacation/Sick Time
  • Work-Life Balance
  • 9.5 Paid Holidays
  • 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
  • Employee Assistance Program

Job Summary:

Owensboro Community and Technical College (OCTC) is seeking applications for our Artificial Intelligence (AI) Project Coordinator position. This role provides project, operational, and technical support for our AI and innovation initiatives, working in direct support of the AI and Innovation Lead. The AI Project Coordinator manages the day-to-day implementation of an active portfolio of local and statewide projects. This is a one-year assignment. 

Essential Duties & Responsibilities:

The duties/responsibilities of this position include, but are not limited to:

  • Coordinate timelines, deliverables, and status tracking across the AI and Innovation Lead's portfolio of local and statewide initiatives, including workforce training programs, employer partnerships, and grant-funded projects.
  • Maintain project tracking systems and documentation; preparing regular status reports and flagging risks, delays, and action items for the AI and Innovation Lead.
  • Plan and coordinate logistics for events, workshops, training sessions, and speaking engagements, including scheduling, registration, facilities, materials, and post-event follow-up.
  • Support communications with employer partners, community organizations, KCTCS colleges, and external stakeholders, including drafting correspondence, meeting agendas, and summaries.
  • Schedule and coordinate meetings; documenting decisions and action items and following up to completion.
  • Assist in the preparation of presentation materials, reports, and project documentation.
  • Learn and use AI tools and emerging technologies to improve productivity and project outcomes.
  • Help maintain and update web-based tools, dashboards, and assessment applications that support AI and innovation initiatives, with opportunities to learn new technologies and systems.
  • Assist with preparing and supporting AI tools and technology for classrooms, training sessions, and special events.
  • Support demonstrations of AI tools for students, employers, and community partners while building skills in emerging AI technologies.
  • Perform all other duties as assigned.

Skills and Abilities:

  • Strong project coordination and organizational skills with the ability to handle multiple projects and priorities simultaneously.
  • Excellent verbal, written, and interpersonal communication skills.
  • Able to build and maintain effective relationships with employers, educational partners, community organizations, and internal stakeholders.
  • Strong attention to detail and ability to monitor project timelines, deliverables, and deadlines.
  • Able and willingness to learn and effectively utilize AI tools and emerging technologies to improve productivity and project outcomes.
  • Demonstrate problem-solving, critical thinking, and decision-making skills.
  • Able to plan, coordinate, and manage meetings, events, and speaking engagements.
  • Strong customer service orientation with a commitment to responsive stakeholder support.
  • Flexible and adaptable to support evolving AI initiatives and organizational priorities.
  • An interest in supporting AI efforts and willingness to learn AI tools. 

Minimum Qualifications:

  • Associate’s degree (Computer Science, Information Technology, Engineering, Business Administration or related) and six (6) years of relevant work experience.

OR

  • Bachelor’s degree (Computer Science, Information Technology, Engineering, Business Administration or related) and four (4) years of relevant experience is required. 

Preferred Qualifications:

  • Master’s degree (Computer Science, Information Technology, Engineering, Business Administration or related) and six (6) years of relevant work experience. 
  • Prior work experience in project coordination, administrative support, event coordination, workforce development, or a related area and experience using AI tools.

Application Process:
Applicants must complete and submit:

  • Online application
  • Cover letter
  • Resume/CV
  • Copies of all college transcripts. Official transcripts will be needed within the first 30 days of employment.
  • Kentucky State Law requires state and national pre-employment background checks as a condition of employment
  • Positions are based on a term contract, with the expectancy of continuance based on performance.

Application Deadline: 
Only applicants selected for an interview will be notified. The search may be extended if additional candidates are needed.