Administrative Specialist - Business Division

Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. As an open-access institution, we proudly serve learners from all walks of life, recognizing that diverse backgrounds and lived experiences enrich our community and strengthen our mission. We are committed to creating a sense of belonging where everyone feels empowered to be themselves and supported in their personal and professional growth. This means actively identifying and removing barriers to opportunity and providing pathways to social and economic advancement. Western is deeply connected to the communities we serve, and we believe in the power of education to drive positive change. We seek individuals who are passionate about teaching and learning, dedicated to student success, and eager to collaborate in building a more vibrant, equitable community. If you share these values and are ready to make a meaningful impact, we invite you to explore this opportunity at Western.

 

Summary of Position: The Administrative Specialist Business Division provides administrative and operational support by preparing classroom materials, coordinating evaluations, and assisting with student services and inquiries. This role maintains and oversees records, schedules, travel, and reporting, while supporting faculty with day-to-day needs and technical assistance. Responsibilities also include assisting with budgets, processing timecards, and supporting new hire onboarding.

This is a hybrid eligible position that would allow for 1 day a week working from home after the training period.

 

Essential Functions:

1.  Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect.  Regular attendance is required.

2.  Perform office functions which may include but are not limited to: respond to internal/external customers and staff; compile data, create, modify, proofread and edit documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.

3.  Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.

4.  Student Success is the cornerstone of Western’s culture, and the college may assign employees as needed to other areas or additional duties to foster this success.

5.  Administrative Support - Supporting Action/Task May Include:

• Provide classroom support to faculty by preparing classroom materials, coordinating textbook ordering and proctoring exams/scheduling rooms
• Provide information to students, staff and stakeholders within the scope of work performed
• Provide day-to-day computer support for the division faculty and students.
• Coordinate student and faculty evaluations and disseminate for accrediting agencies
• Assist students with questions, class requirements, admissions, class schedules, registration, orientation, financial aid and referrals.
• Collect and process requests and fees for applicable facilities and services
• Arrange and process travel and registration requests, student testing, orientation and student tours
• Monitor, negotiate and revise contract agreements and riders within scope of the program
• Manage inventory and supplies
• Monitor, maintain, analyze data and process required reporting
• Identify and validate available hours for adjunct faculty
• Assist with special projects as assigned by the Dean

6.  Hiring and Budget Support - Supporting Action/Task May Include:

• Process timecards, payroll and budget
• Process new hire paperwork for student workers
• Oversee budgeting, purchasing, and expense reporting communication and coordination with staff and faculty through Chrome River

Qualifications:

Minimum Qualifications:

• Associate degree in related field OR
• Education combined with appropriate occupational experience in related field totaling 2 yrs. OR
• Occupational experience in related field totaling 2 yrs.

Special Instructions/About Western:

This position reports to:  Dean - Business Division

Starting annual/hourly salary range based on education and experience: $23.96 - $30.69

This position would include competitive salary, along with a wide variety of benefits available to full-time Western Technical College Employees.  These benefits include: health, HRA, dental, life, retirement - Wisconsin Retirement System (WRS), voluntary vision, supplemental Allstate insurance (accident, critical illness and cancer), pet insurance, short-term and long-term disability insurance plans, flexible spending account for health & dependent care, employee assistance program (EAP), Employee Wellness Incentive, Education Reimbursement, and tax-sheltered retirement annuity programs - 457 & 403(b). We offer a range of paid leave including Bereavement, Casual Illness, Personal, Vacation, Holidays, Summer Fridays, Shut Down, Parental paid leave, Military paid leave, Volunteer leave, and Leave donation. 

Applicant review will begin:    Monday, July 27, 2026

Start Date of:  August/September

This role requires authorization to work in the United States. Currently, we are not able to sponsor or take over sponsorship of employment visas.

Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire)

Western is accredited by the Higher Learning Commission. Our mission is to provide relevant, high quality education in a collaborative and sustainable environment that changes the lives of students and grows our communities. Western is committed to providing a safe and respectful workplace for all employees.

Annual Security Report (Clery Act)

For the Western Annual Security Report, which includes statistics about reported crimes and information about campus security policies, see: https://www.westerntc.edu/sites/default/files/student-rights/documents/AnnualSecurityReport.pdf or contact Justin Weisbecker, Director Campus Community Safety at 608-789-6165.

An Equal Opportunity/Access/Employer And Educator

Western Technical College is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services.  All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees. If you want to request an accommodation, please contact the EEO/AA Compliance Officer at (608)785-9274.

Non-Discrimination Notice

Western Technical College, in compliance with state and federal law, does not discriminate on the basis of age, race, color, national origin, disability, marital status, sex, including sexual orientation and gender identity, veteran status, genetic testing or other legislated categories in employment, admissions, programs, or activities.  Western prohibits retaliation against any individuals who bring forth any complaint, orally or in writing, to the College or government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. Western provides assurance that lack of English reading/speaking skills will not be a barrier to admittance and participation in the College. General inquiries regarding the College’s non-discrimination policies may be directed to:

John Heath
 Director of Human Resources
 Western Technical College
 111 7th Street North
 La Crosse, WI 54601
 608-785-9464
 WI Relay: 711