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Administrative Assistant Intern

All About the Ballots
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Administrative Assistant Intern (Administrative Support)

 

Organization: All About the Ballots (AATB) — 501(c)(3) nonprofit (Central, FL)


Location: Florida (Hybrid/Remote options available)


Time Commitment: 5–10 hours/week (flexible around class schedule)


Duration: Semester-based (8–12 weeks), with option to extend


Compensation:  Stipend


Reports to: Executive Director / Operations Lead

 

About the Role

AATB is seeking an Administrative Assistant Intern to help keep our day-to-day operations organized and moving. You’ll support scheduling, documentation, volunteer coordination, and internal systems—work that directly helps our team show up consistently for the community.

What You’ll Do (Responsibilities)

  • Support calendar scheduling, meeting coordination, and follow-ups
  • Organize digital files (Google Drive), templates, and contact lists
  • Assist with volunteer onboarding logistics (forms, confirmations, reminders)
  • Help prepare simple materials for events (checklists, run-of-show docs, swag bags,, supply lists)
  • Track tasks and deadlines in a shared system (Sheets/Docs)
  • Draft and send basic internal and external emails (with templates)
  • Other admin support as needed for community events and programs

What You’ll Learn

  • Nonprofit operations and behind-the-scenes program execution
  • Professional communication, organization systems, and time management
  • How civic engagement organizations coordinate volunteers and events
  • Real-world experience using Google Workspace tools in a mission-driven setting

You’d Be a Great Fit If You…

  • Are reliable, organized, and comfortable juggling multiple small tasks
  • Communicate clearly and follow through
  • Are comfortable using Google tools (Google Docs/Sheets/Drive)
  • Care about community, equity, and civic engagement (experience not required)

Nice to Have (Not Required)

  • Experience with event support, student org leadership, or volunteer coordination
  • Familiarity with spreadsheets or basic data entry

How to Apply

Submit:

  • A short paragraph on why you’re interested
  • Resume (or LinkedIn profile)
  • Your weekly availability
     

Application Deadline: Rolling