Front Desk Administrative Assistant

Front Desk Office & Administrative Assistant (Spanish-speaking)

Compensation: $20-$24/hour, based on relevant work experience.

Location: Newport Beach, CA – IN OFFICE (not hybrid or remote)

Schedule: Monday-Friday, 8:00/8:30am – 5:00/5:30pm, full-time

*Must be graduated and have full-time/in-office work availability.

Position Summary

We are seeking a professional, organized, and upbeat Front Desk Office & Administrative Assistant to support the daily operations of our law firm. This individual will serve as the face of the office, helping create a welcoming and professional environment for clients, guests, attorneys, and staff while also assisting with administrative and light accounting responsibilities.

This is a great opportunity to work in a professional environment and develop professional skills. There are also opportunities to learn more.

The ideal candidate is highly organized, detail-oriented, proactive, and enjoys keeping an office running smoothly. This role is perfect for someone who takes pride in maintaining structure, anticipating needs, and ensuring the office remains polished, stocked, and efficient.

Key Responsibilities

Front Desk & Reception

• Greet clients, guests, and visitors in a professional and welcoming manner
• Answer and direct incoming phone calls
• Manage incoming and outgoing mail, deliveries, and packages
• Maintain a polished and professional front office environment
• Coordinate visitor check-ins and conference room preparation

Administrative Support

• Manage conference room
• Assist attorneys and staff with administrative tasks and office support
• Help coordinate in-office meetings, lunches, and firm events
• Maintain office organization, including filing, supplies, storage, and common areas
• Ensure office snacks, beverages, and supplies remain fully stocked and organized
• Serve as a resource for locating office materials, supplies, and documents
• Assist with special projects and operational support as needed

Qualifications

• Professional demeanor with a positive, cheerful, and service-oriented attitude
• Excellent verbal and written communication skills
• Highly organized with strong attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Strong interpersonal skills and ability to maintain positive working relationships with attorneys, staff, vendors, and clients
• Reliable, proactive, and solution-oriented
• Comfortable handling confidential information professionally
• Previous office, reception, administrative, or law firm experience preferred

Physical Requirements / ADA Statement

This position requires the ability to perform routine office and administrative tasks in a professional office environment. Responsibilities may occasionally include:

• Lifting and carrying office supplies or boxes up to 10 pounds
• Reaching overhead to store or retrieve items
• Crouching, bending, or kneeling to access supplies or storage areas
• Sitting and standing for extended periods of time

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.