Admin Assistant
Admin Assistant
Naylor Commercial | Dallas, TX (on-site) | Full-time, Monday–Thursday, 9:00 AM–5:00 PM, Friday 8:00 AM – 4:00PM, Saturday (rotating schedule) | $25.00/hour
Entry level
About Us
Naylor Commercial is a Dallas-based specialty contractor focused on coatings, drywall finishing, and wallcovering. Our field crews work on high-profile, mission-critical projects across the metroplex, and our office runs on organization, follow-through, and a professional, welcoming atmosphere. We take pride in a calm, clean, curated workspace — and in doing what we say we’ll do, in writing, on time.
About the Role
You’ll be the front door of our company and the organizational engine behind our field crews. This is an entry-level role on an admin team: you’ll share reception, our shared inboxes, office presentation, crew scheduling support, and the logistics of recruiting and onboarding new employees. You’ll work directly with ownership, superintendents, and project managers, and you’ll be trained on our systems from day one.
This role is a fit if you’re punctual, detail-obsessed, warm on the phone, and take real satisfaction in a well-run office.
What You’ll Own
Front Desk & Communications
- Answer all incoming calls with a warm, professional greeting; capture caller details and deliver messages same day
- Greet walk-in visitors, vendors, and clients and make them feel welcome
- Manage our hiring and general company inboxes
Crew Scheduling Support
- Enter crew schedules into our scheduling system and help superintendents keep the weekly schedule locked by end of day
- Communicate crew assignments as needed — job addresses, start times, parking, gate access, and onsite contact info — by the end of the prior day
- Track weather delays and reschedules and notify crews immediately
Recruiting & Onboarding Logistics
- Post open jobs, screen applicants within two business days, and schedule interviews
- Coordinate background checks, drug screens, and orientation scheduling
- Prepare onboarding packets and new-hire paperwork (I-9, W-4, direct deposit, handbook), create employee ID badges, and have uniforms and PPE ready for day one
- Maintain our recruiting and onboarding trackers in Excel and send a weekly pipeline update to ownership
- Coordinate and Attend Recruiting Events to maintain a strong candidate pipeline
Office Presentation & Supplies
- Open and close the office daily; keep reception presentation-ready
- Reset the conference room after every use and maintain the coffee station, plants, and breakroom
- Keep office, breakroom, and cleaning supplies stocked and organized
- Track office inventory and incoming/outgoing materials, equipment
What We’re Looking For
Required
- High school diploma or equivalent
- Reliable and punctual
- Professional, friendly phone and in-person presence
- Strong organization and follow-through
- Comfortable with Excel, Outlook/email, and learning new software quickly
- Discretion with confidential information
Nice to Have
- Prior office, reception, or customer service experience
What Success Looks Like in Your First 90 Days
- Phones, inboxes, and reception run smoothly without reminders — messages delivered same day, inboxes at zero
- Crews receive complete, accurate assignment details the day before, every day
- Candidates and new hires move through the pipeline on time, with trackers current and weekly updates delivered
- The office looks presentation-ready at open and close, every day
Pay & Schedule
- $25.00 per hour — entry-level office coordination in Dallas
- Full-time, in-person
- Training provided on all company systems, with growth path into more responsibilities
How to Apply
Email your resume and a short note about why this role fits you to careers@naylorcommercial.com.
Naylor Commercial is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic.