Procurement Analyst

Posting ID: 2026-0035
Posting Date: 06/29/2026
Closing Date: Until Filled
Department: Office of Purchasing and Procurement
Vacancies: 1
Grade: N/A
Payrate: $75,000 – $80,000 annual
Hours: 35 hours/week
Shift: City Hall standard day schedule Monday – Thursday, with either Monday or Thursday 8:00am – 7:30pm
Position Type: Exempt full-time with benefits

About the City of Everett:
Home to more than 50,000 residents, Everett is known for its rich culture, diverse
population, and robust sense of community. Everett is proud to build on its strong
industrial heritage and close neighborhood connections as a modern, vibrant and
welcoming place for residents, businesses, and visitors alike. This is a city full of energy,
character and community that is on the move and seeking employees that are innovative
and dedicated to serving a diverse and engaged public constituency.

About the Role:
The City of Everett is seeking a detail‑oriented and motivated Procurement Analyst to
join the Procurement Department. Under the supervision of the Chief Procurement Officer
(CPO), the Procurement Analyst performs professional, technical, and administrative
work supporting citywide procurement activities. This role assists with purchase order
review, compliance monitoring, contract tracking, vendor coordination, and procurement
training.
Under the supervision of the CPO, the Procurement Analyst works closely with all City
departments to ensure purchasing activities comply with Massachusetts General Laws,
City ordinances, and internal procurement policies. This position also provides backup for
the department’s administrative functions to ensure continuity and efficiency.

Essential Duties and Responsibilities:
The essential functions or duties listed below are intended only as illustrations of the
various type of work that may be performed. The omission of specific statements of duties
does not exclude them from the position if the work is similar, related, or a logical
assignment to the position.

• Review purchase orders for accuracy, completeness, and compliance with
  applicable procurement laws and policies before routing to the CPO.
• Assist in preparing procurement documents, including RFQs, IFBs, RFPs,
  addenda, award letters, and contract amendments.
• Maintain procurement tracking systems, including contract logs, bid schedules,
  and spending reports.
• Support the CPO in managing evaluation committees, scoring processes, and
  documentation for competitive procurements.
• Draft procurement correspondence, templates, training materials, and guidance
  documents.
• Assist in delivering procurement training to City departments on purchasing
  procedures and compliance requirements.
• Serve as a point of contact for vendors regarding purchase orders, required
  documentation, and invoice discrepancies.
• Monitor contract compliance, including expiration dates, renewal options, and
  vendor performance obligations.
• Maintain audit‑ready procurement files and assist with internal and external audit
  requests.
• Provide backup support for clerical procurement functions, including requisition
  processing, document routing, and recordkeeping.
• Support general office operations to ensure continuity during staff absences or
  peak workload periods.
• Perform other related duties as assigned.

Minimum Entrance Requirements:

• Bachelor’s degree in Public Administration, Business, Finance, or a related field
  and one to three (1–3) years of experience in procurement, finance, municipal
  operations or related analytical/administrative work; or any equivalent
  combination of education, training and experience which provides the required
  knowledge, skills and abilities to perform the essential functions of the job.
• MCPPO certification preferred or ability to obtain within 12-24 months.

Preferred Qualifications

• Experience in municipal or public‑sector procurement.
• Experience preparing training materials or process documentation.
• Experience with contract tracking or procurement data analysis.

Knowledge, Skills and Abilities:

• Strong understanding of procurement principles; familiarity with M.G.L. Chapter
  30B, 149, and 30 §39M preferred.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem‑solving abilities.
• Proficiency in Microsoft Office Suite and comfort with procurement/financial
  systems (e.g., SoftRight, MUNIS, OpenGov).
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and meet deadlines in a fast‑paced environment.
• Ability to work collaboratively with internal departments and external vendors.
• Professional judgment and discretion in handling sensitive information.
• Multi-lingual skills in Spanish, Portuguese or Haitian-Creole a plus.

Physical Demand & Working Environment:
The physical demands described herein are representative of those that must be met by
an employee to successfully perform the essential functions of this job:

• Ability to work in an office setting. This is a salaried position requiring in-person
  attendance during City Hall core business hours; no remote or hybrid schedule.
• Little or no physical demands are required to perform the work. Work effort
  principally involves sitting to perform work tasks. Employee may occasionally lift
  or move office products and supplies, up to 20 pounds.

APPLICATION PROCEDURE
Resume must be submitted to hiring@ci.everett.ma.us Cover letter is optional.

Aids and services will be provided to qualified applicants with disabilities free of charge,
upon request. For a reasonable accommodation and/or alternative application
modification, call Human Resources at 617-389-2280.

The City of Everett is an Equal Opportunity / Affirmative Action employer and does not
discriminate on the basis of race, color, national origin, gender identity, sexual
orientation, age, religion, disability, or any other protected category. Women, people of
color, veterans, and persons with disabilities are strongly encouraged to apply.