Personal Assistant

Personal Assistant (Executive Support)
NAYA Therapeutics

Overview

NAYA Therapeutics is seeking a highly organized, proactive, and discreet Personal Assistant to provide dedicated support to senior leadership. This role is critical in ensuring operational efficiency, seamless coordination, and effective time management in a fast-paced, mission-driven biotech environment.

The ideal candidate thrives in dynamic settings, anticipates needs before they arise, and is passionate about supporting leaders who are advancing innovative therapies to improve patient outcomes.

Key Responsibilities

Executive Support

Manage complex calendars, scheduling meetings, appointments, and travel arrangements.

Coordinate internal and external meetings, including preparation of agendas, materials, and follow-ups.

Serve as a primary point of contact, handling communications with professionalism and discretion.

Administrative & Operational Coordination

Organize and prioritize daily tasks to ensure executives can focus on high-impact initiatives.

Prepare reports, presentations, and correspondence on behalf of leadership.

Maintain organized records, documents, and filing systems (digital and physical as needed).

Travel & Logistics Management

Arrange domestic and international travel, including flights, accommodations, itineraries, and expense tracking.

Ensure smooth coordination of schedules across time zones and stakeholder availability.

Confidentiality & Communication

Handle sensitive and confidential information with the highest level of discretion.

Draft and manage communications, ensuring clarity, professionalism, and alignment with company priorities.

Project & Cross-Functional Support

Assist with special projects, event coordination, and internal initiatives as needed.

Collaborate with teams across Clinical, Commercial, and Operations to support leadership priorities.

Our Values

Patient-first mindset in everything we do

Integrity, confidentiality, and professionalism

Collaboration and team-first approach

Accountability and attention to detail

Agility in a fast-paced, innovative environment

Candidate Profile

Education

Bachelor’s degree or equivalent experience preferred

Experience

3–5 years of experience supporting senior executives or leadership teams

Experience in biotech, healthcare, or fast-paced corporate environments preferred

Proven ability to manage multiple priorities and deadlines with accuracy

Skills & Competencies

Exceptional organizational and time management skills

Strong written and verbal communication abilities

High level of discretion and professionalism

Proficiency with Microsoft Office, Google Workspace, and scheduling tools

Ability to anticipate needs and problem-solve independently

Detail-oriented with a strong sense of ownership and accountability

Compensation

NAYA Therapeutics offers a competitive compensation package as part of a comprehensive total rewards program. Salary will be commensurate with experience, qualifications, and market conditions.

Join NAYA Therapeutics and play a key role in supporting leaders who are driving innovation and transforming patient care.