Development Coordinator (Land Operations)

Job Description

Overview:

The Development Coordinator (Land Operations) is a critical position within the Development Operations Team and reports to the Director of Land Operations and the VP of Land and Forward Planning.
 

The Development Coordinator is responsible for a broad variety of tasks including, but not limited to contract administration, construction administration, coordinating with the City and utility companies, guest builders, and other internal Brookfield Residential departments. The Development Coordinator will also be required to work closely with the various Development Managers to manage and execute the contract process for all land development design and construction contracts; creating, tracking, distributing, and filing all contract documents for land development; and provide support to Land Team for bidding and procurement of CFD projects along with preparation of CFD reimbursement binders at the end of each CFD contract.

Key Responsibilities:

Assist Land Team to prepare master contract documents, addendums and change orders for consulting and construction contracts and in the preparation of template design and construction contract documents.

Notify the Land Team when contract and/or change orders require a budget revision.

Facilitate prompt payments, act as a liaison between vendors and accounting on billing/contract questions/issues, and correction of invoices in a timely manner.

Interact with contractors, consultants and other project team members.

Follow-up and communicate via phone and email with vendors to ensure proper completion of all necessary information.

Review invoices for accuracy for the Land Team’s Approval.

Assist the Land Team with coordination and preparation of construction bid documents for Community Facilities District (“CFD”) and non-CFD Work.

Assist in the preparation of construction Request for Qualifications (RFQ) and Information for Bids (IFBs) in the public bid process and Receipt of bids for the preparation of bid tabulations in Excel format.

Provide support in the preparation of Information for Bid (IFB) for CFD Road Projects, prepare reimbursement binders, and organize all information for submittal to the CFD District.

Ensure all construction related change notices are addressed in a timely manner and contract change orders process.

Assist the Land Team with engineering and planning design coordination, scheduling, civil, landscape, and utility drawing approval process.

Maintain records of approvals, engineering plans, permits, also maintain SharePoint & OneDrive Sites.

Coordinate with consultants, the City, and the District Engineer to distribute design drawings, support builder and developer inquiries, assist with the CFD bid process, and obtain the permits required to deliver finished lots and infrastructure within our master planned communities.

Assist Land Team to run monthly job cost actual reports for updating project cash flows and maintain and track CFD and City Share construction reimbursements.

Coordinate with Development Managers to prepare and submit conveyance binder to CFD for reimbursements.

Contribute to development of planning, scheduling and estimating process in daily operations and annual financial Business Plan updates.

Conduct historical cost comparisons and provide support for budgeting and tracking purposes.

Assist in land record tracking with Accounting for builder closings. Support product data entry for residential closings, also assist field representatives in all facets of land construction and ensure all conditions of permits are met to ensure timely construction start dates and turnover of improvements at final acceptance to the City and HOA.

Coordinate, process, and track final turnover documentation with the City agencies, home builders, and HOA for all improvements.

Assist Development Manager in property deed documentation and tracking.

Maintain the digital plan room to house current construction drawings and reports for the various Brookfield Arizona projects. Also support user access to Egnyte & OneDrive.

Secure, track and maintain construction permits, dust permits, SWPPP NOI and NOTs.

Coordinate with the Development team, City agencies, utility providers, the HOA/City, the US Postal Service, and planning and architectural consultants to manage meter sets and transitions, track meter locations, confirm mailbox placement and mail service, and support lot fit analysis and parcel product mapping.

Research projects and special assignments as requested

Perform other duties as assigned

What You'll Bring:

2–5 years of relevant experience in land development, residential homebuilding, or construction purchasing

Professional business, engineering, urban planning and /or college degree preferred

Strong verbal and written communication and interpersonal skills

Attention to detail and the ability to spot errors and inconsistencies

Extreme organization skills and able to handle multiple projects at once

Requires proficiency in Microsoft Suite (Outlook, Word, Excel, Project) with an Excel emphasis

Ability to adapt to and learn new project management related software

Successful experience in a similar role with another company

Developing decision-making capability and problem solving

Ability to work with limited or no supervision

Customer service orientation

May require travel to various project sites and other off-site locations

This position is located in the San Ramon office and requires collaboration with the land team members in the San Ramon office.

What We Offer:

Competitive compensation and total rewards package

Annual Base Salary: $60,000.00 to $80,000.00

Bonus Eligibility

Excellent extended medical, dental, and vision benefits beginning day 1

401(k) matching, vesting begins day 1

Career development programs

Paid Volunteer Hours

Paid parental leave

Family planning assistance, including IVF, surrogacy and adoption options

Wellness and mental health resources

Pet insurance offering

A culture based on our values of Passion, Integrity, Community!