Compliance & Administrative Coordinator

Compliance & Administrative Coordinator  
As a Compliance & Administrative Coordinator you will be responsible for supporting regulatory compliance, financial administration, and facility management, ensuring adherence to federal, state, and local compliance requirements while maintaining efficient administrative, financial, and operational processes at an Arcwood location providing field and technical environmental services.

Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times
Manages transportation-related permits, licenses, and registrations across federal, state, and local jurisdictions
Serves as liaison with insurance providers, ensuring appropriate coverage and documentation for transportation and operational activities
Oversees compliance interactions with regulatory portals, including:
NYC regulatory portals
New York State and Port Authority systems
Federal acceptance and compliance portals
Administers New Jersey CPCN (Certificate of Public Convenience and Necessity) requirements
Prepares and submits transporter reports in accordance with regulatory standards
Monitors and manages the LENS (License Event Notification Service) driver monitoring program to ensure driver compliance
Supports field services through accurate and timely invoicing
Reviews and supports accounts payable and accounts receivable processes for accuracy and compliance
Assists in the timekeeping process for services payroll to ensure compliance and reporting accuracy
Assists with MMS2 system activities and related operational processes
Participates in and contributes to team meetings to ensure operational alignment and issue resolution.
Provides general administrative and operational support, including telephone management and communications
Monitors and manages incoming communications, including website inquiries, mail, and personnel-related items
Supports internal coordination of personnel activities and administrative workflows
Maintains organized documentation and records across compliance, financial, and operational areas
Oversees management of building and grounds, ensuring a safe, compliant, and well-maintained work environment
Coordinates maintenance activities and vendor services as needed
Takes on additional duties as assigned to support the team and organization

Education
- High-school diploma or equivalent (required)
- Post-secondary experience in business, logistics or related field (preferred)

Experience
3+ years of relevant work experience in an office support role (required); experience within a billing function (preferred)
Previous experience working with regulatory agencies and compliance systems (preferred)