Administrative Assistant (open for recent grad)
Job Title: Administrative Assistant
Location: Moline, IL - 61265
Duration: 24 Months Contract
Key Requirements:
- Proficiency with Microsoft Office, including strong Excel skills
- Excellent communication and organizational abilities
- SAP experience preferred but not required
- Recent college graduates considered if all other requirements are met
Job Responsibilities:
- Create, update, and maintain a wide range of Microsoft documents, databases, and departmental systems, providing best practice support as needed
- Schedule appointments, arrange meetings/conferences, and organize travel plans to ensure efficient use of time for senior colleagues or executives
- Prepare routine correspondence, emails, meeting minutes, and reports for review
and approval by senior staff - Produce moderately complex documents using standard office software, devices, and applications; gather and summarize data for reporting purposes
- Answer phone calls and assist callers or email/mail inquiries regarding
information requests, directing more complex matters to the appropriate
contacts - Regularly initiate contact internally and externally to convey requests, provide
instructions, or obtain information on behalf of senior colleagues - Welcome visitors and respond promptly and accurately to a variety of inquiries or issues
- Develop a thorough knowledge of the organization’s policies, procedures, relevant
regulatory codes, and codes of conduct to ensure full compliance at all times; seek supervisor approval for any process exceptions - Participate in assessment, development planning, training, and coaching activities to continue building professional capabilities and understanding of relevant technology and industry best practices
- Support procurement and purchasing activities by following established procedures
Ideal Candidate Will Possess:
- Attention to detail and exceptional organizational skills
- Strong written and verbal communication skills
- Customer service orientation, with professionalism when interacting internally and externally
- Willingness and motivation for continuous learning and professional growth