Contract Management Supervisor II

Job Description:

Contract Management Supervisor II

Purpose:

Under minimal direction manages buying, contracting and/or grant activities within a department.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities.
• Evaluates business process effectiveness and efficiency and makes recommendations for improvement.
• Researches and designs contract management strategies that meet business needs.
• Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings.
• Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management.
• Monitors and audits contract expenditures and/or infrastructure usage activities.
• Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes.
• Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers.
• Oversees the development of management and productivity reports, studies and analyses.
• Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements.
• Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders.

Responsibilities - Supervisor and/or Leadership Exercised:

Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of general business and management processes.
• Knowledge of contracts and contract terms.
• Knowledge of cost/benefit analysis.
• Knowledge of project management.
• Knowledge of Federal, State and Local laws.
• Knowledge of city practice, policy and procedures.
• Knowledge of supervisory and managerial techniques and principles.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritization.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to work independently.
• Ability to understand, interpret and apply detailed and complex information.
• Ability to lead and manage a multi-discipline work force.
• Ability to write reports.
• Ability to evaluate contract agreements.
• Ability to provide internal consulting services.
• Ability to negotiate.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with other city employees and the public

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity.
• A Master’s Degree may substitute for required experience up to two (2) years.

Licenses and Certifications Required:

None.

Preferred Qualifications/Experience:

• Experience leading department-wide procurement activities related to the purchase of equipment, goods, and services, in compliance with local, state, and federal guidelines.
• Experience leading municipal contract negotiations, including developing, managing, monitoring, presenting, and performing compliance of high-profile public contracts.
• Experience monitoring contracts renewals and amendments and purchase orders.
• Experience with conducting active contract desk reviews and database compliance management.
• Experience with drafting/developing contract documents, grants, correspondence to boards, commissions and City Council.
• Experience with accounting software and electronic purchasing systems.
• Experience presenting to Boards and Commissions.

Preferred Education/Certifications:

• Certified Texas Contract Manager (CTCM) Certification.

Other:

• Ability to travel to more than one work location.