Board Secretary

Pay: Unpaid/Volunteer Position
Job Overview
Responsible for managing official board records, including meeting minutes, agendas, and key organizational documents like bylaws and articles of incorporation. This role ensures the board maintains transparency, accountability, and legal compliance by facilitating communication, tracking board member terms, and safeguarding documents. The secretary also serves as the board's expert on its own policies and procedures.

Duties

• Schedule and provide notice for board and committee meetings.
• Draft meeting agendas and distribute them to board members.
• Attend meetings to take accurate minutes, recording decisions, discussions, and votes.
• Ensure minutes are distributed to board members for review and approval.
• Assist with calendar management, scheduling appointments, and coordinating meetings for staff members.
• Ensure the organization adheres to its governing documents (articles of incorporation, bylaws).
• Monitor compliance with federal, state, and local regulations relevant to nonprofits.
• Advise the board on effective governance practices and key policies.
• Ensure the organization adheres to its governing documents (articles of incorporation, bylaws).
• Monitor compliance with federal, state, and local regulations relevant to nonprofits.
• Advise the board on effective governance practices and key policies.
• Utilize QuickBooks for basic bookkeeping tasks, including tracking donations and managing financial records.
• Support office management activities by maintaining an organized workspace and ensuring supplies are stocked.
• Engage with community members through outreach efforts, promoting the organization’s programs and services.
• Proofread documents for accuracy and clarity before distribution or publication.
• Collaborate with team members on various projects, providing administrative assistance as needed.