Legal Assistant / Operations Coordinator

Legal Assistant / Operations Coordinator Job Description:

Vokshori Law Group, a Los Angeles-based real estate and business litigation firm, is seeking candidates for the Legal Assistant / Operations Coordinator position on our team.

Our firm handles real estate and business litigation matters throughout California, including quiet title actions, partition actions, purchase and sale disputes, foreclosure-related matters, boundary disputes, HOA disputes, commercial lease disputes, and other civil litigation matters.

This position is a strong opportunity for someone who is organized, detail-oriented, professional, and interested in supporting both the legal and operational needs of a fast-paced litigation law firm. The Legal Assistant / Operations Coordinator will work closely with attorneys, legal assistants, and other staff to assist with client billing, firm accounting, legal document preparation, client communications, case administration, court filings, process serving, and administrative functions that support the firm’s continued growth and efficiency.

Responsibilities include:

• Serving as the primary point of contact for client billing matters, including invoice preparation, maintaining accurate billing records, client account reconciliation, and deposit tracking
• Reviewing accounts receivable, assisting with collection efforts when necessary, and helping ensure the firm's financial systems operate efficiently
• Assisting with the preparation, formatting, proofreading, and revision of complaints, pleadings, motions, discovery, correspondence, demand letters, client letters, and other legal documents under attorney supervision
• Coordinating court filings, service of documents, adherence with procedural requirements, and monitoring deadlines
• Assisting with client onboarding, case-related communications, case file organization, and general case management
• Helping recruit, train, and supervise legal assistants
• Obtaining real property title reports, coordinating county recordings, and maintaining organized files for original documents
• Monitoring administrative processes to improve productivity and organization
• Providing support to attorneys, case managers, and legal assistants as needed

Qualifications:

• Prior law firm or legal assistant experience preferred
• Prior billing, accounting, bookkeeping, or accounts receivable experience preferred
• Strong organizational, communication, and problem-solving skills
• Strong writing, proofreading, organization, communication, and problem-solving skills
• Ability to coordinate multiple deadlines and manage competing priorities appropriately
• Professional judgment and attention to detail
• Comfortable using Microsoft Office, Adobe, email, and case management software
• Familiarity with Quickbooks accounting software preferred
• Interest in litigation, real estate law, business law, or civil practice
• Bilingual Spanish skills are a plus, but not required

To Apply:

Please submit your resume and a brief cover email explaining your interest in the position and any prior legal, administrative, or management experience. For fastest review, email your materials directly to stephen@voklaw.com and cc: legaldepartment@voklaw.com.