Alumni and Alumnae Relations Student Intern

Position Title:                    Alumni and Alumnae Relations Student Intern

Semester/Year:                2026-2027

Job Location:                   Office of Advancement | 775 South Main Street

Supervisor:                       Brianna DeWall

Payrate:                            $16.00 per hour

Start Date:                        July 1, 2026

End Date:                         May 7, 2027

Hours Per Week:              4-6 hours

Job Description

The Office of Alumni and Alumnae Relations (AAR) fosters long-term relationships with alumni to enhance affinity, pride, and confidence in Hobart and William Smith Colleges. Working alongside volunteers and campus partners, AAR channels alumni interests into meaningful support for the advancement of the Colleges. The AAR Student Assistant will assist with various programs and initiatives, gaining hands-on experience in event planning, public relations, sales, marketing and corporate communications.

RESPONSIBILITIES 

• Answer (and transfer) phone calls in a professional manner
• Assist with incoming and outgoing mail 
• Assist in event promotion and provide support during on-campus events 
• Assist with preparation of event materials and packing for events 
• Data entry
• Run errands to and from main campus 
• Provide support to the Alumni and Alumnae Relations team and occasionally to other Advancement departments and team members
• Perform general office tasks as needed (filing, copying, scanning, cleaning, mailing, etc.)

EXPECTATIONS 

• Interest in and aptitude for interacting/communicating with alumni of the Colleges 
• Punctual and dependable 
• Attentive to detail 
• Strict adherence to confidentiality protocol 
• Professional demeanor and appearance 
• Good communication skills, both oral and written 
• Enthusiastic and positive attitude
• Ability to work some evenings and weekends as needed 

PHYSICAL REQUIREMENTS 

• Must be able to bend, lift and carry up to 30 lbs. 
• Must be able to sit or stand at a workstation to complete assigned work 

APPLICATION INSTRUCTIONS

Review of applicants will begin immediately. You may be contacted by the hiring supervisor for additional information. Interested applicants should submit a professional résumé using our application service Handshake. Interview required. Students with Federal Work Study are encouraged to apply.

Students hired into on-campus jobs must complete federal employment paperwork, including the Form I9. Students must present original documents indicating they are eligible to work in the U.S. Photocopies of documents cannot be accepted. Students should ensure they have their documents on campus or have a plan to get their documents to campus if they are hired to work on campus.