Administrative Assistant
Administrative Assistant
Menomonee Falls, WI 53051 Employment Type: Permanent Industry
Position Overview
The Administrative Assistant functions as a key strategic partner to the President/CEO, providing advanced administrative, organizational, and communication support that keeps both daily operations and long‑term initiatives running smoothly. This role manages schedules, coordinates communications, and gathers, organizes, and occasionally evaluates information to assist with executive‑level decision‑making.
Acting as a central hub for information flow, this individual works closely with department leaders, internal staff, and customers to ensure timely responses, clear communication, and effective coordination across the business. The position requires strong judgment, professionalism, and the ability to work independently with minimal supervision.
Essential Duties & Responsibilities
Recruitment coordination — Support hiring efforts for exempt and non‑exempt roles (excluding management), including coordination of temporary staffing needs
Administrative participation — Attend internal administrative meetings and external seminars or professional development sessions
Organizational documentation — Maintain and update organizational charts and employee directories
Office support services — Oversee maintenance requests, repairs, supply inventory, and mail/file systems
Correspondence management — Draft, prepare, and manage routine communications while maintaining accurate records
Meeting documentation — Serve as recording secretary for staff and committee meetings; prepare and distribute minutes promptly
General administrative support — Handle data entry, document formatting, workflow organization, and communication routing
Executive support — Provide direct clerical and administrative assistance to the President/CEO
Event and travel coordination — Organize company meetings, conferences, and travel arrangements with accuracy and efficiency
Expense tracking — Monitor and document corporate credit card usage in line with company policies
Project management — Take initiative on ongoing and special projects, working independently or collaboratively
Executive‑assigned initiatives — Lead special assignments such as event planning, presentation coordination, communication projects, and direct‑mail efforts
Additional duties — Perform other responsibilities as needed to support organizational goals
Education & Experience
Associate’s or bachelor’s degree in business or a related field preferred (or equivalent experience)
4–5 years of administrative or executive‑level support experience
Intermediate to advanced skills in Microsoft Word, Excel, Outlook, and PowerPoint