Administrative Services Supervisor

CDPH is currently hiring an Administrative Services Supervisor (Supervisor I) within our Administration's Program Support Division (PSD). In this role, you will be responsible for overseeing key administrative functions including, but not limited to, budgets, procurement, and personnel.

Key Responsibilities:

• Plans, directs, and supervises the budget liaison responsible for developing and maintaining Facilities Management Services (FMS) fiscal reporting and budgetary systems
• Ensures accurate collection, validation and analysis of budget and expenditure data across all FMS programs
• Works closely with the Financial Management Division’s Accounting and Budgets units to identify and resolve complex budgetary discrepancies; reviews and audits budget forecasts; and supports fiscal planning and compliance for the division
• Coordinates and completes required end-of-year fiscal drills to ensure accurate year-end closeout and reporting
• Plans, directs, and supervises the purchasing operations to ensure acquisition activities are completed accurately and on time
• Oversees creation, submission, processing, and payment of Purchase Orders, Service Orders, and Permits; monitors purchasing workflows to prevent delays; ensures compliance with state purchasing requirements; and maintains clear communication with vendors, Accounting, and program staff
• Provides guidance and troubleshooting support for procurement-related issues, and coordinates year-end fiscal closeout drills related to purchasing operations and reconciliation
• Plans, directs, and manages the personnel liaison to prepare and coordinate automated Requests for Personnel Action and ensures that all of the appropriate documentation for positions and employee actions are submitted with the hiring package
• Consults with all levels of Division management on personnel issues and follows up with the HRD to receive guidance and direction on personnel matters, and performs various functions related to recruitment and other personnel duties as required
• Oversees administrative data and reports; maintains program procedures; provides supervisory direction to the Unit; evaluates and enhances FMS administrative procedures and workflows by assessing workload distribution, staffing needs, timelines, and training requirements to support efficient, high-quality work; assigns tasks and monitors workload; and ensures timely, accurate completion of staff assignments while maintaining effective communication with management and staff

Telework Policy and Residency Requirement:

This position may be eligible for telework. The amount of telework permitted is at the discretion of the Department and is subject to change, consistent with CDPH’s Telework Program. All employees who telework are required to be California residents in accordance with Government Code 14200. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.