World Science Scholars (WSS) Program Engagement Lead

Position Overview:
 

This full-time, multi-faceted WSS Program Engagement Lead position offers a unique opportunity to work in a fast-moving, non-profit organization that creates high profile, innovative science programming through live, digital, educational, theatrical and media productions. The ideal candidate is a motivated, perceptive, energetic and articulate multi-tasker with outstanding writing, verbal and organizational skills. The WSS Program Engagement Lead will manage the day-to-day administrative needs of the education office and will frequently serve as a point of contact for internal and external constituencies including world-renowned scientists among others. 

This is an in-office position at WSF’s New York office five days a week.

Weekly schedule: 9:30am-5:30pm

Key Responsibilities:

Scope of Work includes, without limitation, the areas below:
 

Synchronous programming

•    Lead the beginning-of-year orientation session
•    Hold 4-6 recitations per course across varying times throughout the academic year (schedule with Teaching Fellows, send Zoom information and reminders, monitor attendance)
•    Facilitate live faculty Q&A for each course via Zoom (schedule with faculty, send Zoom information and reminders, monitor attendance)
•    Run group office hours and one-on-one office hours as needed
•    Hold alumni and current cohort 'community hangouts'
•    Lead end-of-year celebration

Communications

•    Write scholar-facing communications, including course announcements, wrap-up emails, reminders, and cohort newsletters
•    Monitor scholars@worldsciencefestival.com inbox
•    Moderate WSS Discord
•    Monitor WSS LinkedIn page; promote program during recruitment; share opportunities; share scholar/alumni achievements
•   Check in directly with scholars based on course progress and attendance data from Operations
•    Distribute surveys and certificates produced by Operations
•    Recruitment outreach to teachers, schools, recruitment partners, and alumni network
•    Surface alumni achievements to Operations for database tracking
•    Track meaningful scholar anecdotes; forward relevant material to Operations or Development as requested

Other

•    Prepare Teaching Fellows to run recitations; check the learning platform weekly and nudge them to respond to scholar questions when threads stall
•    Set up information calls with potential recruitment partners about the program, as needed
•    Maintain alumni relationships across community channels
•    Read applications for future cohorts of World Science Scholars and evaluate per the WSS evaluation rubric
•    Other responsibilities as needed

Additional Information:

•    Flexibility to work evenings and weekends as needed for outreach events.
•    Flexibility to adapt to evolving needs and priorities as the program develops.
 

 The Successful Candidate will have:

•    Bachelor’s degree required, Masters advantageous
•    1 - 2 years administrative experience working in fast-paced office environment, preferably in higher education
•    Ability to work with discretion regarding confidential matters
•    Excellent writing, proofreading, project-management and research skills
•    Acute time-management, keen attention to detail, superior organizational skills, ability to multitask and take initiative
•    Ability to self-start and excel in a high-pressure environment  
•    Participates in special projects and efforts to improve unit effectiveness
•    Proficiency in a variety of software and online platforms, such as Microsoft Office Suite, Gmail, Google Drive, Mac and PC products
•    Professional maturity, strong interpersonal and group skills, and a sense of humor
•    Understanding of appropriate conduct when engaging with high-level participants, donors, guests, and others  
•    Knowledge of online education a plus

In order to be considered, all candidates must submit both a resume AND cover letter.