Human Resources and Development Associate/Manager

Position Title: Human Resources and Development Associate/Manager 

Reports To: Chief Operating Officer 

Employment Type: Full-time, 40 hours/week 

Minimum Experience: Entry-Level OR Managerial 

Location: Santa Barbara, CA 

We are hiring for one position and welcoming candidates at two levels—Associate or Manager—depending on experience. 

We are an emergency shelter and drug and alcohol treatment program serving the most vulnerable people in our community. Our client outcomes are strong, our team of practitioners is experienced and deeply committed to the work, and we hold a long-standing reputation and trust across Santa Barbara. The HR and Development work is what makes that success possible—it keeps our teams staffed, supported, and able to do their jobs well. We save lives every day, and this role helps make that happen. 

General Function: 

The Human Resources and Development Associate/Manager works across departments to keep SBRM working effectively to serve its clients and fulfill its mission. They are a key member of the administrative team, working with all areas of nonprofit functions but focusing on: human resources, development, grant writing, volunteer management, and coordination of the Board of Directors. 

Requirements Based on Level: 

Associate (Entry Level) 

• 1+ year of administrative or nonprofit experience, OR a Bachelor’s Degree 
• Works with guidance and grows into increasing independence 
• Communicates clearly in writing and in person, and reads the room, shifting register to match who they're speaking with 
• Holds a professional, credible presence with senior staff, board members, and key external partners from day one 
• Willingness and eagerness to learn valued as much as prior experience 
• Compensation: $24.00–$26.00 per hour DOE 

Manager (Experienced Level) 

• All requirements of the Associate listed above 
• 3+ years of HR experience; Non-profit development experience is a plus 
• Demonstrated ability to manage HR compliance, payroll, and benefits administration independently 
• Handles sensitive and high-stakes conversations—pay, performance reviews, discipline, and separations—directly and with sound judgment 
• Experience writing and managing foundation grants or comparable deadline-driven writing experience  
• Comfortable leading cross-functional projects and working directly with executive leadership 
• Compensation: $63,000 - $85,000 per year

General Position Requirements 

All candidates are expected to bring: 

• Excellent time management, task prioritization, and organizational ability 
• Computer and office technology proficiency; ability to learn new systems quickly 
• Personable, adaptable, and professional in all constituent interactions 
• Respect for confidentiality and a mature, professional demeanor 
• A strong sense of responsibility and the ability to work independently 
• An understanding of and alignment with SBRM’s mission and values 
• Availability for occasional evenings and weekends (approximately 4 evenings and 1 Saturday per year) 

Principal Activities: 

Associate-level hires perform these functions with guidance and grow into independent ownership; Manager-level hires own them independently. 

Human Resource Management 

• Manage payroll, salary administration, and deductions 
• Manage employee benefits, including healthcare and retirement accounts 
• Prepare job descriptions, new hire documentation and orientation, and process terminations 
• Assist staff and supervisors with corrective action, performance reviews, and other job evaluations 
• Maintain personnel files, ensure all certifications are current, and perform file audits 
• Ensure all required human resource functions are in compliance with state and federal employment laws and regulations 
• Maintain and evaluate all personnel and organization insurance policies including Worker’s Compensation, General Liability Insurance Policies, and health insurance 

Foundation Grant Writing 

• Collaborate with the President in writing and submitting grants and funding requests 
• Manage the annual foundation grant calendar and ensure grants and reports are submitted on time 
• Communicate effectively with foundation personnel about funding requests 
• Seek out new grant opportunities through research, networking, and other means 

Development Administration 

• Provide backup gift processing during busy seasons 
• Ensure proper procedures are in place to protect donor confidentiality 
• Communicate with constituents regarding gifts 
• Assist with proper entry and receipting of all In-Kind donations 
• Assist key Associates with relevant gift and finance situations as they arise 
• Provide occasional event and mailing support 

Board Liaison 

• Coordinate and staff Board and committee meetings 
• Maintain calendars of work, communicating and coordinating activity as necessary 
• Produce meeting packets and minutes 
• Ensure motions, minutes, and handouts are recorded and stored properly 
• Staff Program & Personnel Committee and Development Committee meetings 

Volunteer Management 

• Oversee volunteer correspondence and inquiries about volunteer opportunities and connect them to pertinent program staff 
• Work with SBRM staff to identify volunteer needs and recruitment/training of volunteers 
• Keep accurate volunteer records 
• Serve as the knowledgeable staff member regarding volunteer opportunities, concerns, and planning 

General Administrative Support 

• Provide support for other administrative projects as the need arises 
• Coordinate and staff cross-functional meetings and events including board, committees, strategic planning, holiday events, among others. 

Benefits 

• Company sponsored retirement plan with a 4% match 
• 15 vacation days, 13 holidays, and paid sick time 
• Employer sponsored health benefits 
• Hybrid work environment, depending on job functions.