Student Intern Office Assistant - Work Study

Student Intern Office Assistant – University Marketing

The Office of University Marketing is seeking a Student Intern Office Assistant to support daily office operations and provide administrative support to the leadership team. 

This position reports to the Operations Team (Admins and Business Manager), with the direct supervisor being the Administrative Assistant II. The ideal candidate is a dependable, detail-oriented professional who can manage multiple tasks independently and meet deadlines with minimal supervision. Successful candidates will demonstrate initiative, strong time management skills, accountability, and the ability to identify solutions to routine challenges. This position requires an individual who can prioritize assignments, remain productive throughout scheduled work hours, and take ownership of projects from start to finish. 

In addition to administrative responsibilities, this role offers opportunities to explore areas of marketing, which may include projects for TXST’s flagship social media accounts, as well as digital, print, video, and photo initiatives.

Employee Evaluation Process
Student employees are evaluated by their direct supervisor at the end of each long semester using the Career Readiness Competency Evaluation form. This process encourages reflection and development across key professional skill areas and includes both self-assessment and supervisor feedback.

Payrate Determination
All student employees begin at the department's standard starting pay rate. Increases may be considered after two long semesters (fall and spring) of employment, contingent upon positive performance evaluations conducted by the supervisor.

Responsibilities include:

• Answering, transferring, and screening phone calls
• Answering, transferring, and screening phone calls 
• Greeting office guests and directing them to the appropriate individuals or departments 
• Performing general office tasks such as filing, data entry, shredding, scanning, and copying 
• Managing incoming mail and distributing it as needed 
• Assisting with inventory tracking and supply requests 
• Supporting procurement card log management 
• Coordinating regularly with the Admin Team on office supply needs 
• Delivering items and correspondence to on-campus locations 
• Assisting with meeting coordination and logistics 
• Meeting assigned deadlines 
• Responding to emails within 24 hours 
• Managing assigned projects independently and providing progress updates as requested 
• Prioritizing multiple assignments and adjusting to changing priorities 
• Proactively identifying productive work and support opportunities during scheduled shifts 
• Following through on assignments from initiation to completion with minimal supervision 
• Demonstrating sound judgment and problem-solving skills when addressing routine issues 
• Seeking clarification when needed while taking ownership of assigned responsibilities 
• Maintaining a professional and productive work environment throughout all scheduled work hours 
• Actively participating in team communications and designated chat channels 
• Performing other duties as assigned 

Requirements:

• Must be awarded Federal Work-Study 
• Must be available to begin work as soon as possible 
• Proficient in Microsoft Office 365 applications 
• Able to handle confidential information with discretion 
• Willingness to learn and take on new projects 
• Strong organizational, time management, and prioritization skills 
• Demonstrated initiative and willingness to identify and address tasks proactively 
• Ability to manage multiple projects simultaneously and meet established deadlines 
• Professional verbal and written communication skills 
• Ability to accept feedback and implement recommendations for improvement 

Professional Expectations:

• Arrive on time and prepared to work for all scheduled shifts. 
• Maintain active engagement in assigned duties throughout scheduled work hours. 
• Complete assigned tasks and projects by established deadlines. 
• Communicate progress, challenges, and questions proactively. 
• Demonstrate accountability, professionalism, and ownership of assigned work. 
• Seek additional assignments or support opportunities when primary tasks have been completed. 
• Represent the Division of Marketing and Communications in a professional manner at all times. 
• Punctual, dependable, and conscientious 
• Strong attention to detail