Project Coordinator Safety Specialist

Project Coordinator / Safety & Compliance Specialist (Bilingual)

Miami, Florida - Required

Position Summary

The Project Coordinator / Safety & Compliance Specialist supports project execution while ensuring compliance with company safety policies, OSHA regulations, FMCSA/DOT requirements, and industry best practices. This role coordinates projects, safety programs, compliance initiatives, training activities, and process improvements while serving as a key link between management, field personnel, drivers, contractors, and customers.

The ideal candidate is organized, detail-oriented, proactive, and committed to safety, compliance, and operational excellence.

Key Responsibilities

Project Coordination & Process Improvement

• Support project planning, scheduling, execution, and closeout activities.
• Maintain project files, documentation, and records.
• Coordinate communication between management, field personnel, contractors, customers, and drivers.
• Monitor project progress and assist with reporting and compliance tracking.
• Identify opportunities to improve processes, productivity, and operational efficiency.
• Support special projects and operational initiatives as assigned.

Safety & Compliance

• Implement and maintain safety programs in compliance with OSHA, FMCSA, DOT, and company requirements.
• Conduct safety inspections, audits, and compliance reviews.
• Maintain Driver Qualification Files (DQFs), safety records, and regulatory documentation.
• Investigate incidents, accidents, and near-misses, recommending corrective actions.
• Assist with policy development, compliance monitoring, and risk mitigation efforts.
• Promote a positive safety culture throughout the organization.

Training & Development

• Coordinate and deliver safety and compliance training for employees, drivers, and contractors.
• Maintain training records and documentation.
• Support onboarding and ongoing compliance education programs.
• Facilitate training related to HOS, CSA, OSHA, FMCSA/DOT requirements, accident reporting, and driver wellness.

Qualifications

Education

• Bachelor's Degree preferred in Industrial Engineering, Occupational Safety, Construction Management, Logistics, Transportation, Business Administration, or a related field.

Experience

• Minimum 1 year of experience in Project Coordination, Safety, Compliance, Construction, Transportation, Logistics, Operations, or a related field.
• Experience with OSHA, FMCSA, DOT regulations, audits, training coordination, and compliance documentation is preferred.

Skills & Competencies

• Fluent in English and Spanish (written and verbal) – Required.
• Strong communication, organization, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to compliance.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with project management, safety, or transportation software is a plus.
• Familiarity with Artificial Intelligence (AI) tools and the ability to leverage AI technologies to improve productivity, reporting, process efficiency, and operational performance is highly desirable.
• Eligible to work in the United States.

Working Conditions

• Approximately 95% are office-based, and 5% are field visits, inspections, training sessions, or customer locations.
• Occasional travel may be required for project support, audits, training, or meetings.