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Executive Secretary I (UMP)

Illinois Department of Transportation *
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EXECUTIVE SECRETARY I (UMP)

Job Requisition ID: 53781 IPR#25-01008
Closing Date: 06/26/2026
​Agency: Department of Transportation
Position Title: Executive Secretary I
Skill Option: Keyboarding 
Salary: Anticipated Starting Salary: $4,414 Monthly; Full Range: $4,414 - $5,926 Monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.  

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.

State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

Position Overview

The Illinois Department of Transportation is seeking to hire an Executive Secretary I. The successful candidate will under the direction of the Bureau Chief of Administrative Services, independently performs secretarial duties functioning within the framework of organizational policies. Performs a variety of complex clerical and technical functions for the Division of Aeronautics.

 

Essential Functions

  • As secretary to the Bureau Chief of Administrative Services, this position keyboards routine and non-routine correspondence and memoranda, as well as confidential materials regarding staff performance evaluations, disciplinary actions, and memos regarding personnel matters.
  • Performs support functions for the Division of Aeronautics staff as assigned by the Bureau Chief of Administrative Services.
  • Maintains and organizes files.
  • Consults and advises the Bureau Chief of Administrative Services on departmental methods, procedures, and interpretations of departmental policies and programs.
  • Serves as receptionist for the Division of Aeronautics, receives visitors and directs them appropriately.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  •  Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience or completion of high school and three years of secretarial experience.
  • Requires ability to accurately keyboard at 55 wpm.
  • Qualifying State employees in the Upward Mobility Program shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.

Preferred Qualifications

  • Prefers knowledge of agency programs, rules, and regulations.
  • Prefers extensive knowledge of computer program applications.
  • Prefers extensive knowledge of composition, grammar, spelling, and punctuation.
  • Prefers ability to communicate clearly and effectively both orally and in writing.
  • Prefers knowledge of composition, grammar, spelling and punctuation.

Conditions of Employment   

  • Requires successful completion of a background investigation.
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency  

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.  

  

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including: 

 

  • Monday-Friday work schedule 
  • Flexible work schedules in several program areas (flexible time, hybrid scheduling) 
  • Health, Life, Vision, and Dental Insurance 
  • Pension Plan 
  • (12) Weeks paid Maternity/Paternity Leave 
  • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) 
  • Employees earn (12) paid Sick Days annually 
  • New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually 
  • Employees earn (3) paid Personal Days annually 
  • (13-14) paid holidays annually (based on start date) 
  • Tuition Reimbursement  
  • Employee Assistance Program and/or mental health resources 

 

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.  

 

Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 1 Langhorne Bond Dr, Springfield, Illinois, 62707
Work Office: Division of Aeronautics/Bureau of Administrative Services
Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV 
Posting Group: Transportation; Office & Administrative Support

*If you meet the qualifications for this position, please follow the link and apply today!  

EXECUTIVE SECRETARY I (UMP) Job Details | State of Illinois

 

*If you have questions about the Job Responsibilities or Qualifications, please reach out to the Agency Contact listed above

 

*If you have questions about the application process, please reach out to DOT.Recruitment@Illinois.gov