Voting Operations Supervisor
About the Elections Division
The Boulder County Clerk and Recorder’s office is seeking a Voting Operations Supervisor to join our team. This position is responsible for ensuring Boulder County Vote Centers are prepared to operate successfully by maintaining organized operations, staffing and training election judges, and ensuring accurate ballot accounting.
The position will also assist with community outreach efforts and reports to the Voting Operations manager.
The Elections Division delivers comprehensive elections services for Boulder County, including voter registration, in-person voting, voter records management, ballot processing, and end-to end election administration.
About the team
Our team is passionate about the work we do for democracy, and we are committed to facilitating elections that are efficient, inclusive, accurate, and positive for voters. As a nationally recognized, award-winning organization, we take pride in delivering exceptional service to Boulder County voters.
Commitment to ensuring we include historically excluded communities in our outreach and administration is vital to fulfilling our mission of facilitating democracy. This person must be committed to building a culture where individuals from any background can be successful, which includes ongoing work around disrupting patterns, systems, and behaviors of inequity and exclusion.
We are committed to fostering an inclusive, forward-thinking, continuously improving, and supportive workplace culture.
About the position
The Voting Operations Supervisor coordinates all aspects of Vote Center management.
In collaboration with other team members, this position plans and helps execute the setup of all Vote Centers, including organizing equipment, coordinating logistics, and developing effective site layouts that support seamless voter flow and accessibility. The supervisor also serves as the lead for ballot accounting to ensure accurate tracking and reconciliation.
Additionally, this position oversees the full training program for election judges and Vote Center staff. This includes developing and delivering training materials, ensuring compliance with state requirements, and maintaining a consistent, high-quality learning experience for all.
This position is expected to build strong working relationships with team members, vendors and stakeholders and be committed to Boulder County and Clerk and Recorder guiding values, including equity and inclusion.
This position will require overtime, nights and weekends during election season and is subject to periods of time when vacation scheduling is not allowed (because of the election calendar). This position will work out of the Boulder County Clerk and Recorder's Office, located at 1750 33rd St., Boulder, CO 80301. The Voting Operations Supervisor will work Monday-Thursday (10-hour day) 40 hours per week during non-election time; this includes both in-office and telecommuting options. Under Fair Labor Standards Act (FLSA), this position is non-exempt.
Boulder County requires its employees to reside in the state of Colorado as of the first day of work.
Hiring Salary Range: $52,488.00 - $64,086.00 annually
Tentative Hiring Timeline:
- Phone Screening: Week of June 22nd
- First Round Interviews: Week of June 29th
- Second Round Interviews: July 13th
- Reference Check: July 17th
New employees receive an 80-hour bank (Download PDF reader) of vacation at the time of hire, in addition to 8 hours of both vacation and medical leave accruals each month (Must not have been employed at Boulder County during the 12 months prior to re-hire date to qualify). Boulder County offers bountiful benefits, including pension contributions.
Boulder County employees may qualify for Public Service Loan Forgiveness (PSLF). Visit studentaid.gov for more information.
Examples of Duties
- Collaborate with the Voting Operations Manager to identify, survey, secure and implement Vote Center sites.
- Collaborate with the Elections Hiring Specialist to coordinate the recruitment, hiring, training, and placement of temporary election workers in accordance with state, county and Clerk and Recorder policies
- Develop, implement, and deliver a multi-day judge training program, including comprehensive guidelines and clear, easy-to-follow curriculum and training materials.
- Ensure all Vote Center ballot issuances are reconciled between several sets of elections data and work with other election staff to guarantee compliance with statutory regulations.
- Determine equipment needs for each voting site and oversee the coordination, setup, and validation of all Vote Center equipment.
- Serve as the primary point of contact for Vote Center judges and provide troubleshooting, guidance, and problem-solving support
- Provide excellent service to voters by being proactive about welcoming questions and their participation while also providing timely, accurate responses
- Regularly research national and state best practices regarding in-person voting and election judge coordination to ensure Boulder County is meeting, and leading, industry standards
- Complete course work necessary to obtain and maintain Colorado Election Certification to be compliant with Colorado Secretary of State standards
- Use basic project planning skills to organize, implement, carryout and direct the work of special projects
- Report plans, changes, updates and challenges to supervisor and election team in accordance with election process
- Ensure all relevant elections data is tracked and retained to help with future election planning and voter education and outreach
- Ensure all procedures are compliant with Colorado Revised Statute, Colorado Secretary of State Rule, and Clerk and Recorder policies and procedures
- Write and/or update Standard Operating Procedures (SOPs)
- Conduct voter engagement and outreach, including within high schools and colleges/universities
Required Qualifications
PLEASE NOTE: When completing your application describe all relevant education and experience, as applications are assessed based on the required qualifications listed. Resumes and other attachments are not accepted in lieu of completed applications and will not be reviewed in the initial screening process. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your attachments will then be shared with the hiring team.
EDUCATION & EXPERIENCE:
Boulder County is looking for well qualified candidates to fill our positions. Any combination of relevant education and experience is encouraged. In this position, we are looking for a minimum of
4 years of combined education and experience, including at least six months in a people training OR community outreach capacity.
For example:
- Four years of experience in creating and/or managing projects and/or processes, supervising and developing trainings for professionals, engaging in customer/public service
OR
An associate degree, plus two years of experience in creating and/or managing projects and/or processes, supervising and developing trainings for professionals, engaging in customer/public service;
Additional related education may count towards required experience.
DRIVER'S LICENSE:
- Applicants must have a valid driver's license and a clean driving record
BACKGROUND CHECK:
- A job offer is contingent on passing a background investigation
Supplemental Information
PREFERRED QUALIFICATIONS:
- Knowledge of current adult education practices
KNOWLEDGE, SKILLS AND ABILITIES:
• Be able to self-motivate and work collaboratively with the ability to clearly communicate in both verbal and written form
• Be experienced with systems thinking, data planning and analysis, critical thinking and problem solving
• During election time must be comfortable working in a fast paced, changing, and deadline driven environment
• Extreme attention to processes and detail is required
• Ability to become comfortable reading election law and rules and seeking out clarification when needed
• Be proficient in Microsoft Office products (Excel, Word, PowerPoint and Outlook) and use of personal computers
Boulder County is a workplace dedicated to supporting individuals and families of all types and to fostering a diverse, inclusive, and respectful environment for all employees. We prohibit unlawful discrimination against applicants and employees on the basis of race, color, religion, gender, gender identity, national origin, age, disability, socio-economic status, sexual orientation, genetic information, or any other status protected by applicable federal, state, or local law.