Program Coordinator

PROGRAM COORDINATOR JOB DESCRIPTION

KYEA is currently searching for a qualified Program Coordinator to coordinate the Kansas Youth Leadership Forum and Shawnee County Disability Mentoring Day.  This is a full-time position of 40 hours per week.  Work hours are Monday through Friday, from 8:00 am to 5:00 pm, with some weekends and evenings.  This is a salaried position. 

Our Program Coordinator will coordinate, manage, and enhance the Kansas Youth Leadership Forum and Shawnee County Disability Mentoring Day, as well as participate in other KYEA workshops, presentations, and events.  The Program Coordinator will have a positive attitude, be a self-starter and independent worker, be proficient in research and writing skills, and have high computer literacy skills of Microsoft programs such as Word, Excel, Outlook, and graphic design software (Canva, Publisher, etc).  This person will have very strong communication and organizational skills, excellent attention to detail, and a commitment to the independent living philosophy and to the success of youth with disabilities.

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent.
• Minimum of 1 year of experience in a coordination/management position.
• Ability to manage multiple tasks and deadlines.
• Excellent organizational skills.
• Strong verbal and written communication skills.
• High level of computer literacy of Microsoft programs such as Word, Excel, Outlook, Powerpoint and graphic design software such as Canva, Publisher, etc.
• Strong working knowledge of the internet and social media programs.
• Ability to relate to, communicate with, and respect youth and adults with disabilities, as well as people with diverse backgrounds.
• Ability to use good judgment, discretion, and maintain confidentiality.
• Excellent attention to detail, while seeing the larger impact.
• Ability to speak to large and diverse audiences.
• Ability to initiate tasks and work with minimum supervision.
• Ability to work as part of a team and to accept direction.
• Ability to solve problems effectively and efficiently.

ESSENTIAL FUNCTIONS:

Under the supervision of the Executive Director, the Program Coordinator will perform the following duties:

Coordinate the Kansas Youth Leadership Forum (KSYLF):

1. Further enhance the program curriculum by editing existing documents, researching existing and new topics related to the program, and ensuring continual content relevance and maintenance of program curriculum.
2. Work closely with contracting agency to secure conference meeting rooms, lodging, and meals.
3. Informal and formal presentations about the program to recruit participants, volunteers, and financial supporters.
4. Promote program and recruit participants statewide.
5. Plan, develop, and implement the program, details, agenda, and materials of this program on an annual basis.
6. Recruit quality volunteers to facilitate small group activities.
7. Foster relationships among schools, universities, businesses, and other community stakeholders for program enhancement.
8. Recruit and match quality mentors with delegates.
9. Ensure the coordination of any accommodations needed.
10. Facilitate the week-long Forum, supported by other staff.
11. Research, apply, and secure funding opportunities to sustain program functioning.
12. Ensure all assessments and evaluations are completed and collected from delegates, volunteers, and presenters.
13. Compile and analyze assessment and evaluation results in order to improve the program.  In addition, use results to support recruitment and funding activities.
14. Complete monthly, quarterly, and annual reports required by specific funders.
15. Provide support to alumni for continued success related to their Personal Leadership Plan and other identified independent living activities.
16. Review program processes annually for continued program success.
17. Participate in Association of Youth Leadership Forum monthly meetings to network with other coordinators across the country.

Coordinate the Shawnee County Disability Mentoring Day:

1. Collaborate with community partners by building and facilitating a planning committee for the annual event.
2. Build and then maintain and enhance the program curriculum by creating documents, researching existing and new topics related to the program, and ensuring continual content relevance and maintenance of program materials.
3. Work closely with outside sources to secure event space, meals, and other details.
4. Informal and formal presentations about the program to recruit participants, volunteers, and financial supporters.
5. Recruit youth participants in Shawnee County.
6. Secure and train job shadowing sites for youth participants.
7. Build relationships with local employers for support and involvement in this program.
8. Plan, develop, and implement the program, details, agenda, and materials of this program on an annual basis.
9. Ensure the coordination of any accommodations needed.
10. Gather and prepare materials to be provided to participants in necessary formats.
11. Facilitate the event, supported by other staff and volunteers.
12. Ensure all assessments and evaluations are completed and collected from participants.
13. Compile and analyze assessment and evaluation results in order to improve the program.  In addition, use results to support recruitment and funding activities.
14. Complete monthly, quarterly, and annual reports required by specific funders.
15. Actively participate in DMD Statewide meetings to network with other DMD coordinators, learn best practices, and ensure complying with DMD state standards.
16. Research, apply, and secure funding opportunities to sustain program functioning.
17. Review program processes annually for continued program success.

Other:

1. Present or co-present various KYEA presentations as needed.
2. Co-facilitate and assist with Empower Me! Workshops across the state as needed.
3. Travel throughout Kansas to promote and recruit for programs and KYEA as a whole.
4. Contribute to KYEA outreach, such as newsletters and social media.
5. Assist with the coordination of KYEA fundraising events as needed.
6. Represent KYEA on local and state boards/committees as directed by supervisor.
7. Maintain positive interaction with consumers, staff, and the community.
8. Other duties as assigned.

RECOMMENDED SKILLS:

• Time Management — Managing one's own time.
• Coordination — Adjusting activities in relation to others' activities.
• Active listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
• Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Service Orientation — Actively looking for ways to help people.
• Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
• Delegation – the ability to delegate tasks to co-workers when relevant.
• Public Speaking – Ability to present to small and large groups in an engaging manner.

This job description is not intended to be, and should not be construed as, an all-inclusive list of all responsibilities, skills, efforts, or working conditions associated with the position. While it is intended to be an accurate reflection of the job requirements, KYEA reserves the right to modify, add or remove duties, and assign other duties as necessary.

KYEA is an Equal Opportunity Employer. People with disabilities and minorities are encouraged to apply. This information is available in alternative format upon request. 

Please e-mail a cover letter of interest, resume, and application to Carrie Greenwood, Executive Director, at carrieg@kyea.org.